Request for quote message
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This message is available for formal trial for at least six months from the date of approval by UN/ECE/TRADE/WP.4. Organisations are invited to trial this message. Comments on the results from the trial should be forwarded to their Rapporteur's Team Secretariat as soon as they are available. Based on the results of the trials, a UNSM may be issued. The segments, composite data elements, data elements and codes for use in the trial of this message are contained in the Draft directory. However, this information may differ from that in the Standard Directory (UNTDID), even for material having the same identifying tags. |
| Message Type: | REQOTE |
|---|---|
| Version: | D |
| Release: | 94A |
| Contr. Agency: | UN |
| Status: | 2 |
| Revision: | 1 |
| Date: | 94-09-21 |
| SOURCE: | Submitted by PAEB purchasing group on behalf of WEEB-MD1 |
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For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction |
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This message also occurs in the following versions of this standard: D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
0. INTRODUCTION
This specification provides the definition of the Request for quote message (REQOTE) to be used in Electronic Data Interchange (EDI) between trading partners, involved in administration, commerce and transport.
1. SCOPE
1.1. Functional Definition
A message which provides potential buyers with the ability to solicit price, delivery schedule, and other conditions from potential sellers of goods or services.
1.2. Field of Application
The UN Standard Request for Quote Message may be applied for both the national and international trade. It is based on universal commercial practice and is not dependent on the type of business or industry.
1.3. Principles
- A potential buyer may solicit offers for one or more goods items or services.
- A request for quote may refer to goods items or services related to one or more delivery schedules, call-offs, etc.
- A request for quote for cross border transactions may contain additional information for customs and/or statistical purposes.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.
3. TERMS AND DEFINITIONS
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.
4. MESSAGE DEFINITION
4.1. Data Segment Clarification
This section should be read in conjunction with the Branching Diagram and the Segment Table which indicate mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
All specified dates/times should be in the format 'yymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format.
Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element should be used wherever possible.
Data that is not necessary to meet the functional requirements of the message should not be included.
Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment.
Free text information within the message should be avoided as this inhibits automatic processing.
4.1.1. Header Section
Information to be provided in the Header Section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message. The message type code for the Request for quote message is REQOTE.
Note: Request for quote messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | REQOTE |
| 0052 | D | |
| 0054 | 94A | |
| 0051 | UN |
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the request for quote by means of its type and number and when necessary it's function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date.
Examples of the use of this DTM segment are: Date the request for quote was made, and the last date the a quotation will be accepted.
The Date/Time/Period segment within other Segment groups should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Payment due date is specified within the PAT Segment group.
0040 PAI, Payment instructions
A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole order, if accepted. An example of the use of this segment is to specify that a documentary credit will be used.
0050 ALI, Additional information
A segment indicating special conditions related to the total proposed order owing to origin, customs preference, or other commercial factors.
0060 IMD, Item description
A segment providing a description common to all line items of the proposed order.
0070 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the received to process this segment manually.
0080 Segment Group 1: RFF-DTM
A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export license number, reservation number.
0090 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number.
0100 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0110 Segment Group 2: TAX-MOA-LOC
A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates.
0120 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or exemption, relating to the whole order, e.g. Value Added Tax at the standard rate is applicable for all items.
0130 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee.
0140 LOC, Place/location identification
A segment indicating the location to which the tax or exemption specified in the TRI segment applies, e.g. city or state or country.
0150 Segment Group 3: CUX-DTM
A group of segments specifying the currencies and related dates/period valid for the whole order. Currency data may be omitted in national applications but will be required for international transactions.
0160 CUX, Currencies
A segment identifying the currencies required in the order, e.g. the order currency. A rate of exchange may be given to convert a reference currency into a target currency.
0170 DTM, Date/time/period
A segment specifying the date/time/period related to the rate of exchange.
0180 Segment Group 4: PAT-DTM-PCD-MOA
A group of segments specifying the terms of payment applicable for the whole order.
0190 PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
0200 DTM, Date/time/period
A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc.
0210 PCD, Percentage details
A segment specifying the discount, interest, penalty as well as installment percentage.
0220 MOA, Monetary amount
A segment specifying amounts related to payment discounts, penalties or installments.
0230 Segment Group 5: TOD-LOC
A group of segments indicating the terms of delivery for the whole order.
0240 TOD, Terms of delivery
A segment identifying the delivery terms to be used. e.g. UN INCOTERMS code could be used to specify the delivery terms.
0250 LOC, Place/location identification
A segment identifying locations relevant to the delivery terms specified in the TOD segment.
0260 Segment Group 6: EQD-HAN-MEA-FTX
A group of segments providing information relating to equipment identification and ownership, handling and identification of hazardous materials, relating to the whole order.
0270 EQD, Equipment details
A segment to define information regarding equipment to be used in conjunction with the whole order, and if required, to indicate responsibility for supply of the equipment.
0280 HAN, Handling instructions
A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order.
0290 MEA, Measurements
A segment providing measurement information for the equipment.
0300 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
0310 Segment Group 7: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements, e.g. building regulations, safety requirements, etc.
0320 RCS, Requirements and conditions
A segment to enable industry or national requirements to be specified.
0330 RFF, Reference
A segment identifying the referenced document by its number and, where appropriate, a line number.
0340 DTM, Date/time/period
A segment indicating the date/time details relating to the references.
0350 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
0360 Segment Group 8: API-PRI-QTY-DTM-MOA-RNG
A group of segments identifying requested classes of pricing, quantities or pricing breaks requested, proposed delivery dates, or requested allowances or charges.
0370 API, Additional price information
A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.
0380 PRI, Price details
A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Unit Price'.
0390 QTY, Quantity
A segment to specify pertinent quantities relating to the schedule established with the DTM, e.g. quantity per period.
0400 DTM, Date/time/period
A segment specifying the date/time/period related to the requested delivery of goods or services.
0410 MOA, Monetary amount
A segment requesting an allowance or charge in relation to the goods or service pricing.
0420 RNG, Range details
A segment to identify the quantity or amount ranges to which the additional price information supplies.
0430 Segment Group 9: DLM-MOA-DTM
A group of segments specifying delivery limitations and associated allowances or charges for those services.
0440 DLM, Delivery limitations
A segment specifying requested limitations on quoted delivery.
0450 MOA, Monetary amount
A segment requesting an allowance or charge in relation to the goods or service pricing.
0460 DTM, Date/time/period
A segment specifying the date/time/period related to the requested delivery of goods or services.
0470 Segment Group 10: NAD-LOC-FII-SG11-SG12-SG13
A group of segments identifying the parties with associated information.
0480 NAD, Name and address
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the proposed order. Identification of the seller and buyer parties is mandatory for an order. It is recommended that where possible only the coded form of the party ID should be specified, e.g. the Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.
0490 LOC, Place/location identification
A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.
0500 FII, Financial institution information
A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties. e.g. the buyer may provide a choice of financial institutions for direct debit purposes.
0510 Segment Group 11: RFF-DTM
A group of segments giving references only relevant to the specified party rather than the whole message.
0520 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document.
0530 DTM, Date/time/period
A segment specifying the date and/or time related to the reference.
0540 Segment Group 12: DOC-DTM
A group of segments identifying the documentary requirements of the specified party.
0550 DOC, Document/message details
A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.
0560 DTM, Date/time/period
A segment specifying the date and/or time of the document.
0570 Segment Group 13: CTA-COM
A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.
0580 CTA, Contact information
A segment to identify a person or department, and their function, to whom communications should be directed.
0590 COM, Communication contact
A segment to identify a communications type and number for the contact specified in the CTA segment.
0600 Segment Group 14: TDT-QTY-SG15
A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole order.
0610 TDT, Details of transport
A segment specifying the mode, means and identification of the transport for the goods being ordered. If required, the carrier's address should be indicated within the NAD Segment group.
0620 QTY, Quantity
A segment to specify pertinent quantities relating to the transportation details TDT.
0630 Segment Group 15: LOC-DTM
A group of segments giving the location and date/time information relative to the transportation.
0640 LOC, Place/location identification
A segment identifying locations relevant to the transport specified in the TDT segment, e.g. place of departure or border crossing point.
0650 DTM, Date/time/period
A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.
0660 Segment Group 16: PAC-MEA-SG17
A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole order.
0670 PAC, Package
A segment specifying the number and type of packages for the whole order, e.g. number and type of pallets.
0680 MEA, Measurements
A segment specifying physical measurements of packages described in the PAC segment, e.g. package length, weight.
0690 Segment Group 17: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on individual physical units.
0700 PCI, Package identification
A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.
0710 RFF, Reference
A segment identifying the master label number.
0720 DTM, Date/time/period
A segment specifying the dates relevant to the package markings.
0730 GIN, Goods identity number
A segment identifying the number or ranges of numbers for use with the package markings.
0740 Segment Group 18: SCC-FTX-SG19
A group of segments specifying requested delivery schedules relating to quantities, frequencies, dates and references, required for the whole order.
0750 SCC, Scheduling conditions
A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern.
0760 FTX, Free text
A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
0770 Segment Group 19: QTY-DTM
A group of segments to specify the scheduled quantities, date/time of the schedule, and where required, the reference of the schedule.
0780 QTY, Quantity
A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity.
0790 DTM, Date/time/period
A segment indicating the date/time details relating to the quantity and schedule used to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.
0800 Segment Group 20: ALC-ALI-SG21-SG22-SG23-SG24-SG25
A group of segments specifying allowances and charges for the whole order. The allowance or either relate to the total order in which case it cannot be overridden at detail level, or it can allowance/charge and can be overridden by the ALC Segment group within the detail section. Where relevant, additional information, tax and alternate MOA segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the Segment group 18-22 should be used accordingly.
0810 ALC, Allowance or charge
A segment identifying the charge or allowance and, where necessary its calculation sequence.
0820 ALI, Additional information
A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.
0830 Segment Group 21: QTY-RNG
A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces.
0840 QTY, Quantity
A segment identifying the type of quantity and the quantity related to the allowance or charge.
0850 RNG, Range details
A segment specifying, if required, the range to which the allowance or charge applies.
0860 Segment Group 22: PCD-RNG
A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons.
0870 PCD, Percentage details
A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.
0880 RNG, Range details
A segment specifying, if required, a range for the application of the percentage.
0890 Segment Group 23: MOA-RNG
A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of BEF 5000 may be specified if goods value ordered is greater than BEF 100000.
0900 MOA, Monetary amount
A segment identifying the monetary amount for the allowance or charge.
0910 RNG, Range details
A segment specifying, if required, a range for the application of the allowance/charge amount.
0920 Segment Group 24: RTE-RNG
A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons.
0930 RTE, Rate details
A segment specifying the rate per unit and the basis for calculation.
0940 RNG, Range details
A segment specifying, if required, the range for the application of the allowance/charge rate.
0950 Segment Group 25: TAX-MOA
A group of segments specifying tax related information for the allowance or charge and, when necessary, the location(s) to which that tax information relates.
0960 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.
0970 MOA, Monetary amount
A segment specifying the amount for the allowance or charge.
4.1.2. Detail section
Information to be provided in the Detail Section:
0980 Segment group 26: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR- QVA-FTX-PAI-DOC-SG27-SG28-SG29-SG30-SG31-SG32-SG33-SG34-SG35- SG36-SG38-SG42-SG48-SG50 A group of segments providing details of the individual requested items. There must be at least one occurrence of Segment group 26 within an request for quote. This Segment group may be repeated to give sub-line details.
0990 LIN, Line item
A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service ordered. Other product identification numbers, e.g. Buyer product number, etc. can be specified within the following PIA segment.
1000 PIA, Additional product id
A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification.
1010 IMD, Item description
A segment for describing the product or service being ordered as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.
1020 MEA, Measurements
A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form. e.g. thickness of plastic film, length, weight, etc.
1030 QTY, Quantity
A segment identifying the product quantities e.g. quantity requested.
1040 PCD, Percentage details
A segment specifying the strength or yield of a product as a percentage, e.g. 80% to indicate the strength of an acid.
1050 ALI, Additional information
A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors.
1060 DTM, Date/time/period
A segment specifying date/time/period details relating to the line item only.
1070 GIN, Goods identity number
A segment providing identity numbers to be applied to the goods being ordered, e.g.
1080 GIR, Related identification numbers
A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle.
1090 QVA, Quantity variances
A segment identifying order quantity variances, normally specified by the supplier using an Order Response message.
1100 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
1110 + PAI, Payment instructions
A segment to give payment conditions and payment means for individual requested items.
1120 + DOC, Document/message details
A segment to indicate movement certificate requirements.
1130 Segment Group 27: MOA-QTY-IMD-CUX-DTM
A group of segments to allow request of cost breakdown information such as tooling cost, material or overhead cost.
1140 MOA, Monetary amount
A segment to identify the cost of components of a quoted price, e.g. tooling cost, labor, and material cost, etc.
1150 QTY, Quantity
A segment to specify quantities relating to the cost breakdown of the quoted prices.
1160 IMD, Item description
A segment for describing the product or services being quoted. This segment should be used to for products that can not identified by a product code or article number.
1170 CUX, Currencies
A segment identifying currencies specified in the quotation, e.g. the response currency, and other currencies required in the transaction. A rate of exchange may be given to convert the currency.
Currency data is usually omitted in national applications but will be required for international transactions.
1180 DTM, Date/time/period
A segment specifying the date/time/period relating to the rate of exchange.
1190 Segment Group 28: PRI-API-RNG-CUX-DTM
A group of segments identifying the relevant pricing information for the goods or services ordered.
1200 PRI, Price details
A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Unit Price'.
1210 API, Additional price information
A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.
1220 RNG, Range details
A segment to identify the ranges (quantity, amount, etc.) to which the additional price information applies.
1230 CUX, Currencies
A segment to identify currencies required in the request for quotation message.
1240 DTM, Date/time/period
A segment to identify the date/time/period information related to the price change. e.g. period of validity.
1250 Segment Group 29: RFF-DTM
A group of segments giving references and where necessary, their dates, relating to the line item.
1260 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document.
1270 DTM, Date/time/period
A segment specifying the date/time related to the reference.
1280 Segment Group 30: LOC-QTY-DTM
A group of segments specifying destination and quantity details for consignments involving multidestination deliveries.
1290 LOC, Place/location identification
A segment indicating the location to which part of the consignment is to be delivered.
1300 QTY, Quantity
A segment specifying the quantity to be delivered to the identified location.
1310 DTM, Date/time/period
A segment specifying the dates and/or times that the delivery should be made.
1320 Segment Group 31: TAX-MOA-LOC
A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates.
1330 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or exemption, relating to the line item.
1340 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee.
1350 LOC, Place/location identification
A segment indicating the location to which the tax or exemption specified in the TRI segment applies, e.g. city or state tax.
1360 Segment Group 32: TOD-LOC
A group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section.
1370 TOD, Terms of delivery
A segment identifying the delivery terms to be used.
1380 LOC, Place/location identification
A segment identifying locations relevant to the delivery terms specified in the TOD segment.
1390 Segment Group 33: EQD-HAN-MEA-FTX
A group of segments providing information relating to equipment identification and ownership, handling and notification of hazardous materials, relating to the line item where this is different to or not specified within the heading section.
1400 EQD, Equipment details
A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment, e.g. a container identification.
1410 HAN, Handling instructions
A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item.
1420 MEA, Measurements
A segment providing measurement information for the equipment.
1430 FTX, Free text
A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
1440 Segment Group 34: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc.
1450 RCS, Requirements and conditions
A segment to enable industry or national requirements to be specified.
1460 RFF, Reference
A segment identifying the referenced document by its number and, where appropriate, a line number.
1470 DTM, Date/time/period
A segment indicating the date/time details relating to the references.
1480 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
1490 Segment Group 35: PAT-DTM-PCD-MOA
A group of segments the requested terms of payment for the applicable item.
1500 PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
1510 DTM, Date/time/period
A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc.
1520 PCD, Percentage details
A segment specifying the discount, interest, penalty as well as installment percentage.
1530 MOA, Monetary amount
A segment specifying amounts related to payment discounts, penalties or installments.
1540 Segment Group 36: PAC-MEA-QTY-DTM-SG37
A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item.
1550 PAC, Package
A segment specifying the number of packages and the physical type of packaging for the line item, e.g. pallet type.
1560 MEA, Measurements
A segment specifying physical measurements of packages described in the PAC segment. e.g. cube or gross weight.
1570 * QTY, Quantity
A segment to specify maximum stack ability and number of articles in the package.
1580 * DTM, Date/time/period
A segment to give the effective date of the package.
1590 Segment Group 37: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on individual physical units.
1600 PCI, Package identification
A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.
1610 RFF, Reference
A segment identifying the master label number.
1620 DTM, Date/time/period
A segment specifying the dates relevant to the package markings.
1630 GIN, Goods identity number
A segment identifying the number or ranges of numbers for use with the package markings.
1640 Segment Group 38: NAD-LOC-SG39-SG40-SG41
A group of segments identifying the parties with associated information, relevant to the line item only.
1650 NAD, Name and address
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the proposed order. Identification of the seller and buyer parties is mandatory for an order. It is recommended that where possible only the coded form of the party ID should be specified, e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.
1660 LOC, Place/location identification
A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.
1670 Segment Group 39: RFF-DTM
A group of segments giving references only relevant to the specified party rather than the whole message.
1680 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document.
1690 DTM, Date/time/period
A segment specifying the date and/or time related to the reference.
1700 Segment Group 40: DOC-DTM
A group of segments identifying the documentary requirements of the specified party.
1710 DOC, Document/message details
A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.
1720 DTM, Date/time/period
A segment specifying the date and/or time of the document.
1730 Segment Group 41: CTA-COM
A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.
1740 CTA, Contact information
A segment to identify a person or department, and their function, to whom communications should be directed.
1750 COM, Communication contact
A segment to identify a communications type and number for the contact specified in the CTA segment.
1760 Segment Group 42: ALC-ALI-SG43-SG44-SG45-SG46-SG47
A group of segments specifying allowances and charges for the line items as a default allowance/charge within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TRI and MOA segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the Segment group 43-47 should be used accordingly.
1770 ALC, Allowance or charge
A segment identifying the charge or allowance and, where necessary its calculation sequence.
1780 ALI, Additional information
A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.
1790 Segment Group 43: QTY-RNG
A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces.
1800 QTY, Quantity
A segment identifying the type of quantity and the quantity related to the allowance or charge.
1810 RNG, Range details
A segment specifying, if required, the range to which the allowance or charge applies.
1820 Segment Group 44: PCD-RNG
A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons.
1830 PCD, Percentage details
A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.
1840 RNG, Range details
A segment specifying, if required, a range for the application of the percentage.
1850 Segment Group 45: MOA-RNG
A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of BEF 5000 may be specified if goods value ordered is greater than BEF 100000.
1860 MOA, Monetary amount
A segment identifying the monetary amount for the allowance or charge.
1870 RNG, Range details
A segment specifying, if required, a range for the application of the allowance/charge amount.
1880 Segment Group 46: RTE-RNG
A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is DEM 3 per 10 tons.
1890 RTE, Rate details
A segment specifying the rate per unit and the basis for calculation.
1900 RNG, Range details
A segment specifying, if required, the range for the application of the allowance/charge rate.
1910 Segment Group 47: TAX-MOA
A group of segments specifying tax related information for the allowance or charge and, when necessary, the location(s) to which that tax information relates.
1920 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.
1930 MOA, Monetary amount
A segment specifying the amount for the allowance or charge.
1940 Segment Group 48: TDT-QTY-SG49
A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section.
1950 TDT, Details of transport
A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different to or not specified within the heading section.
1960 QTY, Quantity
A segment to specify quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity.
1970 Segment Group 49: LOC-DTM
A group of segments giving the location and date/time information relative to the transportation.
1980 LOC, Place/location identification
A segment identifying locations relevant to the transport specified in the TDT segment.
1990 DTM, Date/time/period
A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.
2000 Segment Group 50: SCC-FTX-SG51
A group of segments specifying requested delivery schedules relating to quantities, frequencies, and dates, required for the line item, where this is different to or not specified within the heading section.
2010 SCC, Scheduling conditions
A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern.
2020 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
2030 Segment Group 51: QTY-DTM
A group of segments to specify the scheduled quantities, date/time details of the schedule and where required the reference of the schedule.
2040 QTY, Quantity
A segment to specify quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity.
2050 DTM, Date/time/period
A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.
4.1.3. Summary section
Information to be provided in the Summary section:
2060 UNS, Section control
A service segment placed before the first user data segment in the summary section to indicate the end of that section.
2070 MOA, Monetary amount
A segment giving the total amounts for the whole order message.
2080 CNT, Control total
A segment by which control totals may be provided by the sender for checking by the receiver.
2090 Segment Group 52: ALC-MOA-ALI
A group of segments to summarize the allowances and charges, Monetary amounts for the entire request for quote.
2100 ALC, Allowance or charge
A segment identifying the charge or allowance type to be summarized.
2110 MOA, Monetary amount
A segment specifying the summary amount for the allowance or charge.
2120 ALI, Additional information
A segment indicating that allowance or charge specified is subject to special conditions owing to the origin, customs preference or commercial factors.
2130 UNT, Message trailer
A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.
4.2. Data segment index (Alphabetical sequence by tag)
| ALC | Allowance or charge | |
| ALI | Additional information | |
 |
API | Additional price information |
| BGM | Beginning of message | |
 |
CNT | Control total |
| COM | Communication contact | |
| CTA | Contact information | |
| CUX | Currencies | |
| DLM | Delivery limitations | |
| DOC | Document/message details | |
| DTM | Date/time/period | |
| EQD | Equipment details | |
| FII | Financial institution information | |
| FTX | Free text | |
| GIN | Goods identity number | |
| GIR | Related identification numbers | |
| HAN | Handling instructions | |
| IMD | Item description | |
| LIN | Line item | |
| LOC | Place/location identification | |
| MEA | Measurements | |
| MOA | Monetary amount | |
| NAD | Name and address | |
| PAC | Package | |
| PAI | Payment instructions | |
| PAT | Payment terms basis | |
| PCD | Percentage details | |
| PCI | Package identification | |
| PIA | Additional product id | |
| PRI | Price details | |
| QTY | Quantity | |
|
QVA | Quantity variances |
| RCS | Requirements and conditions | |
| RFF | Reference | |
| RNG | Range details | |
| RTE | Rate details | |
| SCC | Scheduling conditions | |
| TAX | Duty/tax/fee details | |
| TDT | Details of transport | |
| TOD | Terms of delivery | |
| UNH | Message header | |
| UNS | Section control | |
| UNT | Message trailer |
4.3. Message structure
4.3.1. Segment table
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×35 | (M) |
| ├─PAI Payment instructions | ×1 | (C) |
| ├─ALI Additional information | ×5 | (C) |
| ├─IMD Item description | ×1 | (C) |
| ├─FTX Free text | ×5 | (C) |
| ├─Segment Group 1 | ×10 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 2 | ×5 | (C) |
| │─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─├─MOA Monetary amount | ×1 | (C) |
| │─└─LOC Place/location identification | ×5 | (C) |
| ├─Segment Group 3 | ×5 | (C) |
| │─├─CUX Currencies | ×1 | (M) |
| │─└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 4 | ×10 | (C) |
| │─├─PAT Payment terms basis | ×1 | (M) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─├─PCD Percentage details | ×1 | (C) |
| │─└─MOA Monetary amount | ×1 | (C) |
| ├─Segment Group 5 | ×10 | (C) |
| │─├─TOD Terms of delivery | ×1 | (M) |
| │─└─LOC Place/location identification | ×2 | (C) |
| ├─Segment Group 6 | ×10 | (C) |
| │─├─EQD Equipment details | ×1 | (M) |
| │─├─HAN Handling instructions | ×5 | (C) |
| │─├─MEA Measurements | ×5 | (C) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 7 | ×10 | (C) |
| │─├─RCS Requirements and conditions | ×1 | (M) |
| │─├─RFF Reference | ×5 | (C) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 8 | ×25 | (C) |
| │─├─API Additional price information | ×1 | (M) |
| │─├─PRI Price details | ×1 | (C) |
| │─├─QTY Quantity | ×2 | (C) |
| │─├─DTM Date/time/period | ×1 | (C) |
| │─├─MOA Monetary amount | ×2 | (C) |
| │─└─RNG Range details | ×2 | (C) |
| ├─Segment Group 9 | ×1 | (C) |
| │─├─DLM Delivery limitations | ×1 | (M) |
| │─├─MOA Monetary amount | ×1 | (C) |
| │─└─DTM Date/time/period | ×1 | (C) |
| ├─Segment Group 10 | ×20 | (C) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×25 | (C) |
| │─├─FII Financial institution information | ×5 | (C) |
| │─├─Segment Group 11 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 12 | ×5 | (C) |
| │─│─├─DOC Document/message details | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×1 | (C) |
| │─└─Segment Group 13 | ×5 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×5 | (C) |
| ├─Segment Group 14 | ×10 | (C) |
| │─├─TDT Details of transport | ×1 | (M) |
| │─├─QTY Quantity | ×5 | (C) |
| │─└─Segment Group 15 | ×10 | (C) |
| │───├─LOC Place/location identification | ×1 | (M) |
| │───└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 16 | ×10 | (C) |
| │─├─PAC Package | ×1 | (M) |
| │─├─MEA Measurements | ×5 | (C) |
| │─└─Segment Group 17 | ×10 | (C) |
| │───├─PCI Package identification | ×1 | (M) |
| │───├─RFF Reference | ×1 | (C) |
| │───├─DTM Date/time/period | ×5 | (C) |
| │───└─GIN Goods identity number | ×10 | (C) |
| ├─Segment Group 18 | ×10 | (C) |
| │─├─SCC Scheduling conditions | ×1 | (M) |
| │─├─FTX Free text | ×5 | (C) |
| │─└─Segment Group 19 | ×10 | (C) |
| │───├─QTY Quantity | ×1 | (M) |
| │───└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 20 | ×15 | (C) |
| │─├─ALC Allowance or charge | ×1 | (M) |
| │─├─ALI Additional information | ×5 | (C) |
| │─├─Segment Group 21 | ×1 | (C) |
| │─│─├─QTY Quantity | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 22 | ×1 | (C) |
| │─│─├─PCD Percentage details | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 23 | ×1 | (C) |
| │─│─├─MOA Monetary amount | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 24 | ×1 | (C) |
| │─│─├─RTE Rate details | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─└─Segment Group 25 | ×5 | (C) |
| │───├─TAX Duty/tax/fee details | ×1 | (M) |
| │───└─MOA Monetary amount | ×1 | (C) |
| ├─Segment Group 26 | ×20000 | (M) |
| │─├─LIN Line item | ×1 | (M) |
| │─├─PIA Additional product id | ×25 | (C) |
| │─├─IMD Item description | ×10 | (C) |
| │─├─MEA Measurements | ×5 | (C) |
| │─├─QTY Quantity | ×5 | (C) |
| │─├─PCD Percentage details | ×1 | (C) |
| │─├─ALI Additional information | ×5 | (C) |
| │─├─DTM Date/time/period | ×35 | (C) |
| │─├─GIN Goods identity number | ×1000 | (C) |
| │─├─GIR Related identification numbers | ×1000 | (C) |
| │─├─QVA Quantity variances | ×1 | (C) |
| │─├─FTX Free text | ×5 | (C) |
| │─├─PAI Payment instructions | ×1 | (C) |
| │─├─DOC Document/message details | ×1 | (C) |
| │─├─Segment Group 27 | ×100 | (C) |
| │─│─├─MOA Monetary amount | ×1 | (M) |
| │─│─├─QTY Quantity | ×2 | (C) |
| │─│─├─IMD Item description | ×1 | (C) |
| │─│─├─CUX Currencies | ×1 | (C) |
| │─│─└─DTM Date/time/period | ×2 | (C) |
| │─├─Segment Group 28 | ×25 | (C) |
| │─│─├─PRI Price details | ×1 | (M) |
| │─│─├─API Additional price information | ×1 | (C) |
| │─│─├─RNG Range details | ×1 | (C) |
| │─│─├─CUX Currencies | ×5 | (C) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 29 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 30 | ×100 | (C) |
| │─│─├─LOC Place/location identification | ×1 | (M) |
| │─│─├─QTY Quantity | ×1 | (C) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 31 | ×5 | (C) |
| │─│─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─│─├─MOA Monetary amount | ×1 | (C) |
| │─│─└─LOC Place/location identification | ×5 | (C) |
| │─├─Segment Group 32 | ×5 | (C) |
| │─│─├─TOD Terms of delivery | ×1 | (M) |
| │─│─└─LOC Place/location identification | ×2 | (C) |
| │─├─Segment Group 33 | ×10 | (C) |
| │─│─├─EQD Equipment details | ×1 | (M) |
| │─│─├─HAN Handling instructions | ×5 | (C) |
| │─│─├─MEA Measurements | ×5 | (C) |
| │─│─└─FTX Free text | ×5 | (C) |
| │─├─Segment Group 34 | ×10 | (C) |
| │─│─├─RCS Requirements and conditions | ×1 | (M) |
| │─│─├─RFF Reference | ×5 | (C) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─└─FTX Free text | ×5 | (C) |
| │─├─Segment Group 35 | ×10 | (C) |
| │─│─├─PAT Payment terms basis | ×1 | (M) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─├─PCD Percentage details | ×1 | (C) |
| │─│─└─MOA Monetary amount | ×1 | (C) |
| │─├─Segment Group 36 | ×10 | (C) |
| │─│─├─PAC Package | ×1 | (M) |
| │─│─├─MEA Measurements | ×5 | (C) |
| │─│─├─QTY Quantity | ×5 | (C) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─└─Segment Group 37 | ×10 | (C) |
| │─│───├─PCI Package identification | ×1 | (M) |
| │─│───├─RFF Reference | ×1 | (C) |
| │─│───├─DTM Date/time/period | ×5 | (C) |
| │─│───└─GIN Goods identity number | ×10 | (C) |
| │─├─Segment Group 38 | ×10 | (C) |
| │─│─├─NAD Name and address | ×1 | (M) |
| │─│─├─LOC Place/location identification | ×5 | (C) |
| │─│─├─Segment Group 39 | ×5 | (C) |
| │─│─│─├─RFF Reference | ×1 | (M) |
| │─│─│─└─DTM Date/time/period | ×5 | (C) |
| │─│─├─Segment Group 40 | ×5 | (C) |
| │─│─│─├─DOC Document/message details | ×1 | (M) |
| │─│─│─└─DTM Date/time/period | ×5 | (C) |
| │─│─└─Segment Group 41 | ×5 | (C) |
| │─│───├─CTA Contact information | ×1 | (M) |
| │─│───└─COM Communication contact | ×5 | (C) |
| │─├─Segment Group 42 | ×15 | (C) |
| │─│─├─ALC Allowance or charge | ×1 | (M) |
| │─│─├─ALI Additional information | ×5 | (C) |
| │─│─├─Segment Group 43 | ×1 | (C) |
| │─│─│─├─QTY Quantity | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 44 | ×1 | (C) |
| │─│─│─├─PCD Percentage details | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 45 | ×1 | (C) |
| │─│─│─├─MOA Monetary amount | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 46 | ×1 | (C) |
| │─│─│─├─RTE Rate details | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─└─Segment Group 47 | ×5 | (C) |
| │─│───├─TAX Duty/tax/fee details | ×1 | (M) |
| │─│───└─MOA Monetary amount | ×1 | (C) |
| │─├─Segment Group 48 | ×10 | (C) |
| │─│─├─TDT Details of transport | ×1 | (M) |
| │─│─├─QTY Quantity | ×5 | (C) |
| │─│─└─Segment Group 49 | ×10 | (C) |
| │─│───├─LOC Place/location identification | ×1 | (M) |
| │─│───└─DTM Date/time/period | ×5 | (C) |
| │─└─Segment Group 50 | ×100 | (C) |
| │───├─SCC Scheduling conditions | ×1 | (M) |
| │───├─FTX Free text | ×5 | (C) |
| │───└─Segment Group 51 | ×10 | (C) |
| │─────├─QTY Quantity | ×1 | (M) |
| │─────└─DTM Date/time/period | ×5 | (C) |
| ├─UNS Section control | ×1 | (M) |
| ├─MOA Monetary amount | ×15 | (C) |
| ├─CNT Control total | ×10 | (C) |
| ├─Segment Group 52 | ×10 | (C) |
| │─├─ALC Allowance or charge | ×1 | (M) |
| │─├─MOA Monetary amount | ×1 | (M) |
| │─└─ALI Additional information | ×1 | (C) |
| └─UNT Message trailer | ×1 | (M) |
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