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UN/EDIFACT DRAFT RECOMMENDATION

DEBIT ADVICE MESSAGE

This message is available for formal trial in the present version for a period of at least twelve months from the date of approval by the UN/ECE/TRADE/WP.4.

Organisations are invited to trial this message and are requested to notify their Rapporteur Team Secretariat of their intention. Comments on the results from the trial should also be forwarded to the Secretariat as soon as they are available. Based on the results of the trials, a UNSM will be issued.

It should be noted that this material is contained in a Trial Directory; however, it may differ from that in the UN Directories (UNTDID) having the same identfying tags. Any differences will be reconciled prior to the message becoming a UNSM.

Message Type:	DEBADV
Version:	D
Release:	93A
Contr. Agency:	UN
Status:	2
Date:	93-07
SOURCE:	Joint development by the Pan American EDIFACT Board and the Western European EDIFACT Board MD4

CONTENTS DEBIT ADVICE MESSAGE MESSAGE

Introduction
Scope
References
Message Definition
Message Definition

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.5, UN/ECE UNSM General Introduction.

This message also occurs in the following versions of this standard:
D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. Introduction

This specification provides the definition of the Debit Advice Message (DEBADV) to be used in electronic data interchange (EDI) between partners involved in administration, commerce and transport.

1. Scope

1.1. Functional Definition

A Debit Advice is sent by the Account Servicing Financial Institution to the Account Owner to inform the Account Owner that its account has been or will be debited for a specified amount on the date indicated, in settlement of the referenced business transaction(s).

1.2. Field of Application

This message may be applied for both national and international settlements. It is based on universal practice and is not dependent on the type of business or industry.

1.3. Principles

A Debit Advice may cover the financial settlement of one or more commercial trade transactions, such as invoices, credit notes, debit notes, etc. It is not intended for use in securities trading.

2. References

See UNTDID, Part 4 Section 2.5 UN/ECE UNSM - General Introduction, Section 1.

3. Terms and Definitions

See UNTDID, Part 4, Section 2.5 UN/ECE UNSM - General Introduction, Section 2.

4. Message Definition

4.1. Data Segment Clarification

This section should be read in conjunction with the Branching Diagram and the Segment Table which indicate mandatory, conditional and repeating requirements.

0010 UNH, Message header

A service segment starting and uniquely identifying the message. Note: Debit Advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DEBADV

0052 D 0054 93A 0051 UN

0020 BGM, Beginning of message

A segment for unique identification of the Debit Advice, the type of Debit Advice and its function.

0030 DTM, Date/time/period

A segment specifying the date and, when required the time at which the message has been created as well as other dates and times relevant to the financial transaction.

0040 RFF, Reference

A segment identifying references of other messages or transactions related to this message.

0050 BUS, Business function

A segment identifying certain characteristics of the Debit Advice, such as its business function. In so doing, it provides information about the message that may be used to route the message within an institution, for tariffing, or for the provision of some statistical information.

0060 Segment Group 1: RFF-DTM

A group of segments identifying a previously-sent message.

0070 RFF, Reference

A segment identifying a previously-sent message.

0080 DTM, Date/time/period

A segment identifying the date/time of the previously-sent message.

0090 FTX, Free text

A segment giving information in coded or clear form, to provide supplementary information relating to the Debit Advice.

0100 Segment Group 2: MOA-CUX-DTM-RFF

A group of segments identifying the monetary amount and, if necessary, the currencies and exchange rate and date for that payment.

0110 MOA, Monetary amount

A segment giving the amount value of the debit.

0120 CUX, Currencies

A segment identifying the reference currency and the target currency of the transaction when they are different. The rate of exchange is solely used when previously agreed between the Ordering Customer and the Ordered Bank.

0130 DTM, Date/time/period

A segment identifying the effective date and/or time the rate of exchange was fixed.

0140 RFF, Reference

A segment identifying other transactions to which funds associated with the Debit Advice are related, such as a separate foreign exchange deal.

0150 Segment Group 3: FII-CTA-COM

A group of segments providing information about the financial institutions and accounts of each party to the Debit Advice, together with details of any parties contacted or to be contacted in relation to the transaction, and any required action by parties to the transaction.

0160 FII, Financial institution information

A segment identifying the financial institution (e.g., bank) and relevant account number and currency for the Payer, Payee and other parties to the transaction.

0170 CTA, Contact information

A segment identifying a person or a department for the financial institution specified in the FII segment and to whom communication should be directed.

0180 COM, Communication contact

A segment providing a communication number for the party identified in the FII segment and optionally for the contact identified in the associated CTA segment.

0190 Segment Group 4: NAD-CTA-COM

A group of segments identifying the name and address of the non-financial institutions involved in the transaction and their contacts.

0200 NAD, Name and address

A segment identifying the name and address of the non- financial institutions associated with the Debit Advice and their functions. Identification of the Payer and Payee parties is mandatory for the Debit Advice message and should be given in this segment.

0210 CTA, Contact information

A segment identifying a person or a department for the party specified in the NAD segment and to whom communication should be directed.

0220 COM, Communication contact

A segment providing a communication number for the party identified in the NAD segment and optionally for the contact identified in the associated CTA segment.

0230 Segment Group 5: INP-FTX-DTM

A group of segments containing instructions relating to parties identified in the NAD and FII segments. It specifies action taken or to be taken by the identified parties, and the date (and optionally time) by which such action was taken or needs to be taken.

0240 INP, Parties to instruction

A segment identifying the party originating the instruction, the parties contacted or to be contacted at or by the associated financial institution on matters concerning the execution of the payment. It specifies where appropriate the instruction in coded form.

0250 FTX, Free text

A segment providing free text instruction relating to the associated INP segment.

0260 DTM, Date/time/period

A segment specifying the earliest and the latest dates and times by which the instruction specified in the INP and FTX segments needs to be carried out.

0270 Segment Group 6: PAI-FTX

A group of segments providing information relating to the method of payment used by the Payer bank to carry out the financial transaction.

0280 PAI, Payment instructions

A segment specifying the conditions, guarantees, method and channel of payment used.

0290 FTX, Free text

A segment providing information to the Payer regarding the method of execution of payment.

0300 Segment Group 7: FCA-MOA-SG8

A group of segments providing full details of all charges, or allowances, and associated taxes, that apply to a particular transaction, together with information as to who bears the charges, and to which account they have been directed. A total value of all charges plus allowances may be given for every account to which charges may be directed. Where charges are subject to taxation this may also be specified.

0310 FCA, Financial charges allocation

A segment specifying the method for allocation of charges and allowances and identifying an account to which such charges or allowances were directed where it is different from the principal account.

0320 MOA, Monetary amount

A segment giving the total value of charges and/or allowances and associated taxes, that relate to an account for charges/allowances. This segment also identifies the basis amount from which charges are calculated, if different from the overall amount of the original order.

0330 Segment Group 8: ALC-PCD-MOA-CUX-DTM-SG9

A group of segments providing a detail breakdown of all charges (or allowances) and associated charges (or allowances).

0340 ALC, Allowance or charge

A segment providing full details of each charge or allowance for which the Payer is liable. Included are full details of the method of calculating the charge.

0350 PCD, Percentage details

A segment specifying the percentage used for calculating the charges (or allowances).

0360 MOA, Monetary amount

A segment identifying the amount of charges (or allowances) and/or specifying the basis amount from which charges (or allowances) may be calculated if different from the FCA segment.

0370 CUX, Currencies

A segment used to specify rates related to the charges and allowances.

0380 DTM, Date/time/period

A segment identifying the effective date and/or time the rate of exchange was fixed.

0390 Segment Group 9: TAX-MOA-CUX-DTM

A group of segments describing any taxes associated with the charges and their amount.

0400 TAX, Duty/tax/fee details

A segment identifying any taxes related to a specific charge.

0410 MOA, Monetary amount

A segment specifying the total amount of the tax and the basis for calculation.

0420 CUX, Currencies

A segment specifying exchange rates.

0430 DTM, Date/time/period

A segment identifying the effective date and/or time the rate of exchange was fixed.

0440 Segment Group 10: DOC-DTM

A group of segments providing brief structured cross references to transactions to which the Debit Advice relates.

0450 DOC, Document/message details

A segment identifying the document relating to the debit advice.

0460 DTM, Date/time/period

A segment identifying the date of issue of the document described in the preceding DOC segment.

0470 Segment Group 11: GIS-NAD-FTX

A group of segments providing information for subsequent use by regulatory authorities requiring statistical and other types of data. It also identifies the regulatory authority for which the information is intended followed by the information itself.

0480 GIS, General indicator

A segment identifying what processing should be completed by regulatory authorities.

0490 NAD, Name and address

A segment identifying the recipient of the associated informative text

0500 FTX, Free text

A segment giving information in coded or clear form to provide information relevant to regulatory authorities' requirements.

0510 Segment Group 12: AUT-DTM

A group of segments specifying the details of authentication.

0520 AUT, Authentication result

A segment specifying the details of any authentication (validation) procedure applied to the Debit Advice message.

0530 DTM, Date/time/period

A segment identifying the date and, where necessary, the time of validation.

0540 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.

4.2. Message Structure

4.2.1. Branching Diagram

4.2.2. Segment Table

├─UNH Message header	×1	(M)
├─BGM Beginning of message	×1	(M)
├─DTM Date/time/period	×4	(M)
├─RFF Reference	×2	(C)
├─BUS Business function	×1	(C)
├─Segment Group 1	×2	(C)
│─├─RFF Reference	×1	(M)
│─└─DTM Date/time/period	×1	(C)
├─FTX Free text	×1	(C)
├─Segment Group 2	×3	(M)
│─├─MOA Monetary amount	×1	(M)
│─├─CUX Currencies	×1	(C)
│─├─DTM Date/time/period	×2	(C)
│─└─RFF Reference	×1	(C)
├─Segment Group 3	×4	(M)
│─├─FII Financial institution information	×1	(M)
│─├─CTA Contact information	×1	(C)
│─└─COM Communication contact	×5	(C)
├─Segment Group 4	×6	(C)
│─├─NAD Name and address	×1	(M)
│─├─CTA Contact information	×1	(C)
│─└─COM Communication contact	×5	(C)
├─Segment Group 5	×4	(C)
│─├─INP Parties to instruction	×1	(M)
│─├─FTX Free text	×1	(C)
│─└─DTM Date/time/period	×3	(C)
├─Segment Group 6	×1	(C)
│─├─PAI Payment instructions	×1	(M)
│─└─FTX Free text	×1	(C)
├─Segment Group 7	×5	(C)
│─├─FCA Financial charges allocation	×1	(M)
│─├─MOA Monetary amount	×2	(C)
│─└─Segment Group 8	×20	(M)
│───├─ALC Allowance or charge	×1	(M)
│───├─PCD Percentage details	×1	(C)
│───├─MOA Monetary amount	×2	(C)
│───├─CUX Currencies	×1	(C)
│───├─DTM Date/time/period	×2	(C)
│───└─Segment Group 9	×5	(C)
│─────├─TAX Duty/tax/fee details	×1	(M)
│─────├─MOA Monetary amount	×2	(C)
│─────├─CUX Currencies	×1	(C)
│─────└─DTM Date/time/period	×1	(C)
├─Segment Group 10	×10	(C)
│─├─DOC Document/message details	×1	(M)
│─└─DTM Date/time/period	×1	(C)
├─Segment Group 11	×2	(C)
│─├─GIS General indicator	×1	(M)
│─├─NAD Name and address	×1	(M)
│─└─FTX Free text	×6	(M)
├─Segment Group 12	×1	(C)
│─├─AUT Authentication result	×1	(M)
│─└─DTM Date/time/period	×1	(C)
└─UNT Message trailer	×1	(M)

4.3. Data Segment Index (Alphabetic Sequence)

	ALC	Allowance or charge
	AUT	Authentication result
	BGM	Beginning of message
	BUS	Business function
	COM	Communication contact
	CTA	Contact information
	CUX	Currencies
	DOC	Document/message details
	DTM	Date/time/period
	FCA	Financial charges allocation
	FII	Financial institution information
	FTX	Free text
	GIS	General indicator
	INP	Parties to instruction
	MOA	Monetary amount
	NAD	Name and address
	PAI	Payment instructions
	PCD	Percentage details
	RFF	Reference
	TAX	Duty/tax/fee details
	UNH	Message header
	UNT	Message trailer

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