0. INTRODUCTION
1. SCOPE
   1. Functional definition
   2. Field of application
   3. Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
   1. Standard terms and definitions
4. MESSAGE DEFINITION
   1. Segment clarification
      1. Header section
      2. Detail section
   2. Segment index (alphabetical sequence by tag)
   3. Message structure
      1. Segment table

This specification provides the definition of the Work grant request message (WKGRRE) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.

A message specifying details of requests to a governmental authority from an employer for workers who need a work grant or permit.

The Work grant request message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.

The message is to provide detailed information of one or more requests.

A Work grant request message is transmitted from an employer to a governmental agency.

A Work grant request message may contain requested detailed information about a person (i.e.: the address, the profession, the location of the job and the remuneration).

A Work grant request message may also be used for a modification or an extension of an existing work grant request.

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.

This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates and times should be in the format 'yymmdd' or 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)

Where a choice of code or text is given only the code element should be used wherever possible.

Conditional data that is not required in the message should not be included.

Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.

Information to be provided in the Header section:

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Work grant request message is WKGRRE.

Note: Work grant request messages conforming to this document must contain the following data in segment UNH, composite S009:

0020 BGM, Beginning of message

A segment by which the sender must uniquely identify the work grant request by means of its type and number and, when necessary, its function.

0030 DTM, Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the document date. The Date/time/period segment within other Segment groups should be used whenever the date or time or period requires to be logically related to another specified data item.

0040 QTY, Quantity

A segment identifying the quantity of employees of an enterprise, divided into workers and remunerated staff and each group further divided into foreigners and natives.

0050 Segment Group 1: PNA-ADR-LOC-DTM-SG2

A group of segments identifying the parties with associated information.

0060 PNA, Party identification

A segment identifying names of the parties, in coded or clear form, and their functions relevant to the Work Grant Request Message. Identification of the enterprise and the job administration parties is mandatory for the Work Grant Request Message. It is recommended that, where possible, only the coded form of the party identification should be specified, e.g. where the enterprise and the job administration are known to each other, thus only the coded identification is required, but a job center or a job application address (interview) may vary and would have to be clearly specified, preferably in structured format.

0070 ADR, Address

A segment specifying the address of the relevant party.

0080 LOC, Place/location identification

A segment giving more specific location information of the party specified in the ADR segment, e.g. internal site or building number.

0090 DTM, Date/time/period

A segment specifying the relevant date or time.

0100 Segment Group 2: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the PNA segment.

0110 CTA, Contact information

A segment to identify a person or department and their function, to whom communications should be directed.

0120 COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment, e.g. telephone-number, fax-number, telex-number.

0130 Segment Group 3: RFF-DTM

A group of segments for giving references and, where necessary, their dates, relating to the whole message.

0140 RFF, Reference

A segment identifying the reference by its number related to the whole message.

0150 DTM, Date/time/period

A segment specifying the date or time related to the reference.

0160 Segment Group 4: GEI-FTX

A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the whole message.

0170 GEI, Processing information

A segment specifying general indicators for the whole message.

0180 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

Information to be provided in the Detail section:

0190 UNS, Section control

A mandatory service segment placed before the first user segment in the detail section to avoid segment collision.

0200 Segment Group 5: RFF-DTM-SG6-FTX-SG7-SG8-SG9-SG11-SG15

A group of segments providing details of the individual worker and information related to the work grant request. There must be at least one occurrence of Segment group 5 within a Work Grant Request Message. This Segment group may be repeated to give information about several other foreigners and work grant requests. The Segment group 5 gives information about the person, the profession, the location of the executed job and may give additional information of the job, the remuneration and, when necessary, the address of the related job center.

0210 RFF, Reference

A segment identifying the administrative operation of the work grant request by a number given by employment agency.

0220 DTM, Date/time/period

A segment specifying date and, when relevant, time relating to the work grant request. Examples of the use of this DTM segment are: starting date of social insurance.

0230 Segment Group 6: PNA-ADR-DTM-LOC-NAT-PDI-DOC

A group of segments specifying identity and related information regarding a person expected to be employed.

0240 PNA, Party identification

A segment giving the identity, in coded and/or clear form, of the person expected to be employed.

0250 ADR, Address

A segment identifying the address of a person and its function relevant to the Work grant request message.

0260 DTM, Date/time/period

A segment indicating the date of birth of the person concerned by the work grant or permit.

0270 LOC, Place/location identification

A segment giving more specific location information of the party specified in the ADR segment, e.g. administrative location of a person.

0280 NAT, Nationality

A segment indicating nationality of the person expected to be employed.

0290 PDI, Person demographic information

A segment indicating some addition information relating to the person expected for an employment i.e. gender, marital status...

0300 DOC, Document/message details

A segment giving the list of documents the person may produce.

0310 FTX, Free text

A segment giving, in coded or free format, any additional information regarding the identity and status of the person: i.e. new national administrative requirements not yet solved by the message.

0320 Segment Group 7: GEI-FTX

A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for a work grant request.

0330 GEI, Processing information

A segment specifying general indicators related to a work grant request, e.g. indicator for a new work grant request, indicator for an extension of an existing work grant request.

0340 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0350 Segment Group 8: RFF-DTM

A group of segments for giving references and, where necessary, their dates, relevant to a work grant request.

0360 RFF, Reference

A segment for specifying references relevant to a work grant request, e.g. social insurance number of the foreigner.

0370 DTM, Date/time/period

A segment specifying the date or time related to the reference.

0380 Segment Group 9: EMP-LOC-SG10

A group of segments identifying the profession for a job and attributes, such as education and experience for this job.

0390 EMP, Employment details

A segment to identify the related area or sector of a qualification and the qualification, in coded or clear form, related to a job.

0400 LOC, Place/location identification

A segment indicating the location, where the job should be performed regarding work grant request.

0410 Segment Group 10: ATT-FTX

A group of segments giving coded information about the requirements of a profession or job regarding educational qualifications and experience and, when necessary, additional textual information.

0420 ATT, Attribute

A segment identifying the attributes of a job or profession. The codes are related to education, job experience, special knowledge and required qualifications.

0430 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0440 Segment Group 11: SAL-FTX-DTM-SG12-SG13-SG14

A group of segments giving information about the type of the remuneration and the basic conditions of the remuneration. It may contain the remuneration amount or a remuneration range and additional remuneration benefits.

0450 SAL, Remuneration type identification

A segment identifying the type of the remuneration and, if required, the name of the remuneration type or contract.

0460 FTX, Free text

A segment with free text information for the remuneration type or contract, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0470 DTM, Date/time/period

A segment specifying the dates and/or times related to the remuneration.

0480 Segment Group 12: ATT-FTX

A group of segments giving attribute information, in coded form, for the remuneration and, where necessary, additional textual information.

0490 ATT, Attribute

A segment identifying in coded form additional remuneration information and other benefits. The codes are related working conditions, working time, employment contract, piece of work and remuneration benefits.

0500 FTX, Free text

A segment with free text information for additional remuneration benefits, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0510 Segment Group 13: GEI-FTX

A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the remuneration.

0520 GEI, Processing information

A segment specifying general indicators related to the remuneration.

0530 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0540 Segment Group 14: MOA-RNG-FTX

A group of segments specifying the type and the amount of the remuneration or a remuneration range.

0550 MOA, Monetary amount

A segment giving information about the type and the amount of the remuneration.

0560 RNG, Range details

A segment to identify a remuneration range, when an exact remuneration amount in the MOA segment is not available. The remuneration range is related to the type of remuneration in the MOA segment.

0570 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0580 Segment Group 15: PNA-ADR-LOC-DTM-FTX-SG16

A group of segments identifying the parties involved with the work grant request with associated information.

0590 PNA, Party identification

A segment identifying names of the parties, in coded or clear form, and their functions relevant to the work grant request, e.g. a related job center involved with the work grant request. It is recommended that, where possible, only the coded form of the party identification should be specified, e.g. where the enterprise and the job administration are known to each other, only the coded identification is required, but a job center or a job application or interview address may vary and would have to be clearly specified, preferably in structured format.

0600 ADR, Address

A segment giving the address of the relevant party.

0610 LOC, Place/location identification

A segment giving more specific location information of the party specified in the ADR segment, e.g. internal site or building number.

0620 DTM, Date/time/period

A segment specifying the date or time related to the party given in the PNA segment.

0630 FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0640 Segment Group 16: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the PNA segment, e.g. person in the job center department.

0650 CTA, Contact information

A segment to identify a person or department and their function, to whom communications should be directed.

0660 COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment, e.g. telephone-number, fax-number, telex-number.

0670 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.