Receiving advice message
| Version: | D |
|---|---|
| Release: | 99A |
| Contr. Agency: | UN |
| Revision: | 4 |
| Date: | 99-01-14 |
| SOURCE: | Western European EDIFACT Board - MD1 |
|
For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction |
|
This message also occurs in the following versions of this standard: D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
0. INTRODUCTION
This specification provides the definition of the Receiving advice message (RECADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
1. SCOPE
1.1. Functional Definition
This message is to address the business needs related to the goods receipt. This message is used to report the physical receipt of goods. The message allows for the reporting of discrepancies in products, quantities, terms, packages, etc.
The message may contain only the information that the received consignment is completely in line with the consignment information given in the Despatch advice message. In case there is no detail to be provided.
The message may inform about the discrepancies:
- between the received consignment and consignment information given in the Despatch advice message.
- between the received goods and the ordered goods in the ORDERS, DELFOR or DELJIT information.
1.2. Field of Application
The Receiving advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
1.3. Principles
The message is initiated by the party which received the goods. The message relates to a single or to multiple receiving points. It may cover a number of different items or packages.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1. Standard terms and definitions
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.
4. MESSAGE DEFINITION
4.1. Data Segment Clarification
This section should be read in conjunction with the Segment Table which indicates mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
All specified dates/times should be in the format 'yymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element should be used wherever possible.
Care must be taken to avoid the conflicting use of qualifiers.
Free text information within the message should be avoided as this inhibits automatic processing.
0010 UNH, Message header
A service segment starting and uniquely identifying a message. The message type code for the Receiving advice message is RECADV.
Note: Receiving advice messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | RECADV |
| 0052 | D | |
| 0054 | 99A | |
| 0051 | UN |
0020 BGM, Beginning of message
A segment for unique identification of the Receiving advice message, name and its number.
0030 DTM, Date/time/period
Date/time/period related to the whole message.
0040 ALI, Additional information
A segment indicating that the message is subject to special conditions owing to origin or commercial factors.
0050 + FTX, Free text
A segment to provide a clear or coded textual description of a reception rejection.
0060 Segment Group 1: RFF-DTM
A group of segments giving references where necessary, dates relating to the whole message, e.g. despatch advice, contract number.
0070 RFF, Reference
A segment for referencing documents relating to the whole Receiving advice message, e.g. despatch advice, purchase orders, delivery instructions. If the RECADV refers to a prior message, this message has to be referenced.
0080 DTM, Date/time/period
Date or date and time as applied to the referred document.
0090 Segment Group 2: DOC-SG3
A group of segments identifying the discrepancies with the documentary requirements relating to the whole consignment.
0100 DOC, Document/message details
A segment identifying documents where a discrepancy occurs.
0110 Segment Group 3: CDI-INP
A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed.
0120 CDI, Physical or logical state
A segment to report the logical state of the document upon receipt, e.g. required document not received or incorrect.
0130 INP, Parties and instruction
A segment to give instructions to correct the discrepancy reflected by CDI segment, e.g. send again.
0140 Segment Group 4: NAD-LOC-SG5-SG6
A group of segments identifying names, addresses and locations, relevant to the whole Receiving advice.
0150 NAD, Name and address
A segment for identifying names and addresses and their functions relevant for the whole Receiving advice. Identification of at least the recipient of the goods is mandatory. It is recommended that where possible only the coded form of the party ID should be specified.
0160 LOC, Place/location identification
A segment indicating more details regarding specific places or locations related to the party specified in the NAD segment, e.g. internal site and, or building number.
0170 Segment Group 5: RFF-DTM
A group of segments giving references only relevant to the specified party rather than the whole message.
0180 RFF, Reference
A segment for referencing documents relating to the party specified by the NAD segment.
0190 DTM, Date/time/period
A segment for date or date and time as related to the referred document.
0200 Segment Group 6: CTA-COM
A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.
0210 CTA, Contact information
A segment to identify person, function, department to whom communication should be directed.
0220 COM, Communication contact
A segment to identify communication types and numbers for person, function, department identified in CTA.
0230 Segment Group 7: TOD-SG8-SG9
A group of segments to report on discrepancies on terms of deliveries.
0240 TOD, Terms of delivery or transport
A segment to indicate the terms of delivery.
0250 Segment Group 8: CDI-INP
A group of segments to report on the discrepancy and to give the appropriate instructions, if needed.
0260 CDI, Physical or logical state
A segment to report a discrepancy on the terms of delivery upon receipt.
0270 INP, Parties and instruction
A segment to give instructions to correct the discrepancy reflected by CDI segment.
0280 Segment Group 9: LOC-CDI
A group of segments to report discrepancy on locations related to terms of delivery.
0290 LOC, Place/location identification
A segment indicating locations relevant to the TOD segment.
0300 CDI, Physical or logical state
A segment to report discrepancy on locations.
0310 Segment Group 10: TDT-DTM-CDI
A group of segments specifying details of the mode and means of transport, the date or date and time of arrival, if a discrepancy has occurred or if required by the recipient of the message for further identification.
0320 TDT, Details of transport
A segment specifying the carriage, and the mode and means of transport of the goods arrived.
0330 DTM, Date/time/period
A segment giving the date or date and time information of the identified means of transport.
0340 CDI, Physical or logical state
A segment to report the state of the mode and means of transport.
0350 Segment Group 11: EQD-SG12-SG13-SG14
A group of segments identifying equipment with which a problem has occurred or if required by the recipient of the message for further identification.
0360 EQD, Equipment details
A segment to identify the specific equipment item.
0370 Segment Group 12: CDI-INP
A segment group to report on the physical state of the identified equipment upon receipt and to give the appropriate instructions if needed.
0380 CDI, Physical or logical state
A segment to report the physical state of the equipment upon receipt, e.g. damaged, missing.
0390 INP, Parties and instruction
A segment to give instructions , e.g. pick up.
0400 Segment Group 13: SEL-CDI
A group of segments identifying the seal number and reporting anomalies.
0410 SEL, Seal number
A segment specifying a seal number.
0420 CDI, Physical or logical state
A segment identifying the anomaly reported.
0430 Segment Group 14: EQA-SG15
A group of segments identifying attached equipment with which a problem has occurred or if required by the recipient of the message for further identification.
0440 EQA, Attached equipment
A segment identifying equipment attached to the equipment identified in the EQD segment.
0450 Segment Group 15: CDI-INP
A segment group to report the physical state of the identified attached equipment upon receipt and to give the appropriate instructions if needed.
0460 CDI, Physical or logical state
A segment to report the physical state of the attached equipment upon receipt, e.g. damaged, missing.
0470 INP, Parties and instruction
A segment to give instruction, e.g. pick up.
0480 Segment Group 16: CPS-SG17-SG22
A group of segments providing details of all packages and/or individual items as received. This segment group provides the capability to give the top-down hierarchical relationship of the package levels.
0490 CPS, Consignment packing sequence
A segment identifying the sequence in which packing of the consignment is presented, e.g. a pallet loaded with boxes.
0500 Segment Group 17: PAC-QVR-SG18
A group of segments identifying packaging, quantities and marks and numbers.
0510 PAC, Package
A segment specifying the number and type of packages or physical units and the physical type of packaging of the arrived goods.
0520 QVR, Quantity variances
A segment identifying quantity variances between the number of units received (as specified in the PAC segment) and the number of units expected or planned.
0530 Segment Group 18: PCI-RFF-SG19-SG20
A group of segments specifying markings and labels and, if required, related anomalies.
0540 PCI, Package identification
A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.
0550 RFF, Reference
A segment for referencing the package identification, e.g. master local number.
0560 Segment Group 19: CDI-INP
A group of segments to report the physical state of the package upon receipt and to give the appropriate instructions if needed.
0570 CDI, Physical or logical state
A segment to report the physical state of the related package, e.g. damaged, missing.
0580 INP, Parties and instruction
A segment to give instructions, e.g. replace.
0590 Segment Group 20: GIN-SG21
A group of segments giving package identification numbers and if required the related anomalies.
0600 GIN, Goods identity number
A segment providing identity numbers applied to packages being received or missing.
0610 Segment Group 21: CDI-INP
A group of segments to report the physical state of the identified package upon receipt and to give the appropriate instructions if needed.
0620 CDI, Physical or logical state
A segment to report the physical state of the identified package upon receipt, e.g. damaged, missing.
0630 INP, Parties and instruction
A segment to give instructions, e.g. replace.
0640 Segment Group 22: LIN-PIA-IMD-QTY-QVR-DTM-PRI-FTX-NAD-SG23-
SG24-SG26-SG28-SG29 A group of segments providing details of the product or
0650 LIN, Line item
A segment identifying the product or service received.
0660 PIA, Additional product id
A segment providing additional product or service identification.
0670 IMD, Item description
A segment describing the product or service received. This segment should be used for a product or service that cannot be identified by a product code or article number.
0680 QTY, Quantity
A segment to give quantity information about the product specified in the LIN, PIA or IMD segment.
0690 QVR, Quantity variances
A segment identifying quantity variances between quantity per item and quantity per item expected or planned.
0700 DTM, Date/time/period
A segment providing date or date and time information relevant for the delivery of product.
0710 PRI, Price details
A segment to provide price information related to the current line item.
0720 + FTX, Free text
A segment to provide a clear or coded textual description of a reception rejection.
0730 + NAD, Name and address
A segment to provide party information related to the line item.
0740 Segment Group 23: CDI-INP
A group of segments to report the physical state of the product given in the LIN or IMD segment upon receipt and to give the appropriate instructions if needed.
0750 CDI, Physical or logical state
A segment to report the physical state of the product upon receipt e.g. wrong colour.
0760 INP, Parties and instruction
A segment to give instructions, e.g. replace.
0770 Segment Group 24: DOC-SG25
A group of segments identifying the discrepancies with the documentary requirements relating to line item.
0780 DOC, Document/message details
A segment identifying documents where a discrepancy occurs.
0790 Segment Group 25: CDI-INP
A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed.
0800 CDI, Physical or logical state
A segment to report the physical or logical state of the document upon receipt, e.g. required documents not received or incorrect.
0810 INP, Parties and instruction
A segment to give instructions, e.g. send again.
0820 Segment Group 26: GIN-SG27
A group of segments giving goods identification numbers and if required the related anomalies.
0830 GIN, Goods identity number
A segment providing identity numbers of goods being received or missing.
0840 Segment Group 27: CDI-INP
A group of segments to report the physical state of the identified goods at receipt and to give the appropriate instructions, if needed.
0850 CDI, Physical or logical state
A segment to report the receiving conditions for the identified goods, e.g. missing, damaged.
0860 INP, Parties and instruction
A segment to give instructions , e.g. replace.
0870 Segment Group 28: RFF-DTM
A group of segments giving references relevant to the line item.
0880 RFF, Reference
A segment for referencing documents relating to the line item specified by the LIN or IMD segment.
0890 DTM, Date/time/period
A segment for date or date and time as related to the referred document.
0900 Segment Group 29: PCI-QTY-QVR-SG30-SG31
A group of segments identifying one specific package or a number of packages, the marks and numbers, quantities and receiving conditions.
0910 PCI, Package identification
A segment specifying marking and labels used on identified package(s).
0920 QTY, Quantity
A segment to specify the quantity per package.
0930 QVR, Quantity variances
A segment identifying quantity variances between quantity per package received and quantity per package expected or planned.
0940 Segment Group 30: CDI-INP
A group of segments to report the physical state of the package upon receipt and to give the appropriate instructions, if needed.
0950 CDI, Physical or logical state
A segment to report the physical state of the package, e.g. missing, damaged.
0960 INP, Parties and instruction
A segment to give instructions, e.g. replace.
0970 Segment Group 31: GIN-SG32
A group of segments giving package identification numbers and if required the related anomalies.
0980 GIN, Goods identity number
A segment providing identity numbers of packages received or missing.
0990 Segment Group 32: CDI-INP
A group of segments to report the physical state of the identified packages upon receipt and to give the appropriate instructions, if needed.
1000 CDI, Physical or logical state
A segment to report the physical state of the identified packages , e.g. missing, damaged.
1010 INP, Parties and instruction
A segment to give instructions, e.g. replace.
1020 CNT, Control total
A segment by which control total may be provided by sender for checking by the receiver.
1030 UNT, Message trailer
A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.
4.2. Data segment index (Alphabetical sequence by tag)
| ALI | Additional information | |
| BGM | Beginning of message | |
| CDI | Physical or logical state | |
| CNT | Control total | |
| COM | Communication contact | |
| CPS | Consignment packing sequence | |
| CTA | Contact information | |
| DOC | Document/message details | |
| DTM | Date/time/period | |
| EQA | Attached equipment | |
| EQD | Equipment details | |
 |
FTX | Free text |
| GIN | Goods identity number | |
| IMD | Item description | |
| INP | Parties and instruction | |
| LIN | Line item | |
| LOC | Place/location identification | |
| NAD | Name and address | |
| PAC | Package | |
| PCI | Package identification | |
| PIA | Additional product id | |
| PRI | Price details | |
| QTY | Quantity | |
| QVR | Quantity variances | |
| RFF | Reference | |
| SEL | Seal number | |
| TDT | Details of transport | |
| TOD | Terms of delivery or transport | |
| UNH | Message header | |
| UNT | Message trailer |
4.3. Message structure
4.3.1. Segment table
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×10 | (M) |
| ├─ALI Additional information | ×5 | (C) |
| ├─FTX Free text | ×99 | (C) |
| ├─Segment Group 1 | ×10 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×1 | (C) |
| ├─Segment Group 2 | ×10 | (C) |
| │─├─DOC Document/message details | ×1 | (M) |
| │─└─Segment Group 3 | ×10 | (C) |
| │───├─CDI Physical or logical state | ×1 | (M) |
| │───└─INP Parties and instruction | ×5 | (C) |
| ├─Segment Group 4 | ×99 | (M) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×10 | (C) |
| │─├─Segment Group 5 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×1 | (C) |
| │─└─Segment Group 6 | ×10 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×5 | (C) |
| ├─Segment Group 7 | ×10 | (C) |
| │─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─├─Segment Group 8 | ×10 | (C) |
| │─│─├─CDI Physical or logical state | ×1 | (M) |
| │─│─└─INP Parties and instruction | ×5 | (C) |
| │─└─Segment Group 9 | ×10 | (C) |
| │───├─LOC Place/location identification | ×1 | (M) |
| │───└─CDI Physical or logical state | ×10 | (C) |
| ├─Segment Group 10 | ×10 | (C) |
| │─├─TDT Details of transport | ×1 | (M) |
| │─├─DTM Date/time/period | ×10 | (C) |
| │─└─CDI Physical or logical state | ×20 | (C) |
| ├─Segment Group 11 | ×9999 | (C) |
| │─├─EQD Equipment details | ×1 | (M) |
| │─├─Segment Group 12 | ×10 | (C) |
| │─│─├─CDI Physical or logical state | ×1 | (M) |
| │─│─└─INP Parties and instruction | ×5 | (C) |
| │─├─Segment Group 13 | ×25 | (C) |
| │─│─├─SEL Seal number | ×1 | (M) |
| │─│─└─CDI Physical or logical state | ×10 | (M) |
| │─└─Segment Group 14 | ×10 | (C) |
| │───├─EQA Attached equipment | ×1 | (M) |
| │───└─Segment Group 15 | ×10 | (C) |
| │─────├─CDI Physical or logical state | ×1 | (M) |
| │─────└─INP Parties and instruction | ×5 | (C) |
| ├─Segment Group 16 | ×9999 | (C) |
| │─├─CPS Consignment packing sequence | ×1 | (M) |
| │─├─Segment Group 17 | ×9999 | (C) |
| │─│─├─PAC Package | ×1 | (M) |
| │─│─├─QVR Quantity variances | ×1 | (C) |
| │─│─└─Segment Group 18 | ×999 | (C) |
| │─│───├─PCI Package identification | ×1 | (M) |
| │─│───├─RFF Reference | ×1 | (C) |
| │─│───├─Segment Group 19 | ×10 | (C) |
| │─│───│─├─CDI Physical or logical state | ×1 | (M) |
| │─│───│─└─INP Parties and instruction | ×5 | (C) |
| │─│───└─Segment Group 20 | ×999 | (C) |
| │─│─────├─GIN Goods identity number | ×1 | (M) |
| │─│─────└─Segment Group 21 | ×10 | (C) |
| │─│───────├─CDI Physical or logical state | ×1 | (M) |
| │─│───────└─INP Parties and instruction | ×5 | (C) |
| │─└─Segment Group 22 | ×9999 | (C) |
| │───├─LIN Line item | ×1 | (M) |
| │───├─PIA Additional product id | ×10 | (C) |
| │───├─IMD Item description | ×25 | (C) |
| │───├─QTY Quantity | ×10 | (C) |
| │───├─QVR Quantity variances | ×10 | (C) |
| │───├─DTM Date/time/period | ×5 | (C) |
| │───├─PRI Price details | ×1 | (C) |
| │───├─FTX Free text | ×99 | (C) |
| │───├─NAD Name and address | ×99 | (C) |
| │───├─Segment Group 23 | ×10 | (C) |
| │───│─├─CDI Physical or logical state | ×1 | (M) |
| │───│─└─INP Parties and instruction | ×5 | (C) |
| │───├─Segment Group 24 | ×10 | (C) |
| │───│─├─DOC Document/message details | ×1 | (M) |
| │───│─└─Segment Group 25 | ×10 | (C) |
| │───│───├─CDI Physical or logical state | ×1 | (M) |
| │───│───└─INP Parties and instruction | ×5 | (C) |
| │───├─Segment Group 26 | ×99 | (C) |
| │───│─├─GIN Goods identity number | ×1 | (M) |
| │───│─└─Segment Group 27 | ×10 | (C) |
| │───│───├─CDI Physical or logical state | ×1 | (M) |
| │───│───└─INP Parties and instruction | ×5 | (C) |
| │───├─Segment Group 28 | ×10 | (C) |
| │───│─├─RFF Reference | ×1 | (M) |
| │───│─└─DTM Date/time/period | ×1 | (C) |
| │───└─Segment Group 29 | ×9999 | (C) |
| │─────├─PCI Package identification | ×1 | (M) |
| │─────├─QTY Quantity | ×1 | (C) |
| │─────├─QVR Quantity variances | ×1 | (C) |
| │─────├─Segment Group 30 | ×10 | (C) |
| │─────│─├─CDI Physical or logical state | ×1 | (M) |
| │─────│─└─INP Parties and instruction | ×5 | (C) |
| │─────└─Segment Group 31 | ×10 | (C) |
| │───────├─GIN Goods identity number | ×1 | (M) |
| │───────└─Segment Group 32 | ×10 | (C) |
| │─────────├─CDI Physical or logical state | ×1 | (M) |
| │─────────└─INP Parties and instruction | ×5 | (C) |
| ├─CNT Control total | ×1 | (C) |
| └─UNT Message trailer | ×1 | (M) |
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