0. INTRODUCTION
1. SCOPE
   1. Functional definition
   2. Field of application
   3. Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
   1. Standard terms and definitions
4. MESSAGE DEFINITION
   1. Data segment clarification
   2. Data segment index (alphabetical sequence)
   3. Message structure
      1. Segment table

This specification provides the definition of the Contractual conditions message (CNTCND) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.

A message sent by a customer to a supplier and other interested parties providing the contractual conditions of a previously negotiated contract in order to enable the automatic processing of invoices for orders which have been made against the contract or for the completion of identified stages within the contract.

The Contractual conditions message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.

A Contractual conditions message is sent by a customer to a supplier and other interested parties in order to inform them of the contractual conditions which will be used in the validation of orders and in the verification of invoices prior to payment. This message is typically used in the case where a general contract has been established between the customer and the supplier against which goods will be ordered over a period of time on an order by order basis. The contract will have been previously negotiated and accepted. This message only contains the information that can be used in automatically approving the issuance of an order or the correctness of an invoice. It is not intended to contain the totality of the contractual information.

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.

This section should be read in conjunction with the Segment Table which indicates mandatory, conditional and repeating requirements.

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Contractual conditions message is CNTCND.

Note: Contractual conditions messages conforming to this document must contain the following data in segment UNH, composite S009:

0020 BGM, Beginning of message

A segment by which the sender uniquely identifies the Contractual conditions message by means of its type and number (for example, contract number).

0030 DTM, Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the emission date.

0040 ALI, Additional information

A segment specifying additional information such as special conditions which are relevant to the whole contract.

0050 AGR, Agreement identification

A segment specifying specific agreements for the contract such as contract breakdown.

0060 MOA, Monetary amount

A segment specifying the total monetary amounts for the contract (for example, maximum contract amount, minimum contract amount, or total contract amount).

0070 GIS, General indicator

A segment specifying general processing indicators such as whether or not partial invoicing is permitted.

0080 PAI, Payment instructions

A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole contract. An example of the use of this segment is to specify that a documentary credit will be used.

0090 TOD, Terms of delivery or transport

A segment identifying the delivery terms to be used e.g., UN INCOTERMS code could be used to specify the delivery terms.

0100 FTX, Free text

A segment with free text in coded or clear form, to give further clarification, when required, for the contract, for example the objective of the contract.

0110 Segment Group 1: RFF-DTM

A segment group to provide information such as contract revisions and, where necessary, their dates.

0120 RFF, Reference

A segment identifying reference information about the contract, such as contract revisions, by their number and where appropriate, the version number.

0130 DTM, Date/time/period

A segment specifying the date/time related to the referenced information.

0140 Segment Group 2: PRI-RNG

A group of segments specifying prices which will be applied to given ranges of purchase quantities for the whole contract.

0150 PRI, Price details

A segment to specify the price type and amount. For example, the price which is to be applied depending on a given range of purchase quantities.

0160 RNG, Range details

A segment specifying, if required, a range for the application of the price.

0170 Segment Group 3: QTY-DTM

A group of segments specifying quantities which are provisional or firm options to be taken up within a given date for the whole contract.

0180 QTY, Quantity

A segment specifying the maximum quantity as provisional of firm option for the whole contract.

0190 DTM, Date/time/period

A segment to indicate the validity period in relation to the specified quantity.

0200 Segment Group 4: DOC-DTM-RFF-FTX

A group of segments specifying information related to documents which can modify the contractual conditions with any associated dates and eventually a textual description.

0210 DOC, Document/message details

A segment identifying the document which can modify the contractual conditions and eventually its type.

0220 DTM, Date/time/period

A segment to indicate any associated dates such as the date of issue of the document.

0230 RFF, Reference

A segment identifying reference information about the document, such as the identification of a canceled service order.

0240 FTX, Free text

A segment with free text in coded or clear form, to give further clarification, when required, for the document, for example the objective of the document.

0250 Segment Group 5: CUX-DTM

A group of segments specifying the currencies and related dates/periods valid for the whole contract. Currency data may be omitted in national applications but will be required for international transactions.

0260 CUX, Currencies

A segment identifying the currencies required in the contract e.g., the order currency. A rate of exchange may be given to convert a reference currency into a target currency.

0270 DTM, Date/time/period

A segment specifying the date, time or period related to the rate of exchange.

0280 Segment Group 6: TAX-MOA

A group of segments specifying tax related information.

0290 TAX, Duty/tax/fee details

A segment specifying a tax type, category and rate, or exemption, relating to the whole contract e.g., Value Added Tax (VAT) at the standard rate is applicable for all items.

0300 MOA, Monetary amount

A segment specifying the amount for the identified tax or fee.

0310 Segment Group 7: PAT-DTM-PCD-MOA

A segment group specifying the terms of payment and accounting classifications applicable to the entire message.

0320 PAT, Payment terms basis

A segment identifying the payment terms and date or time basis.

0330 DTM, Date/time/period

A segment giving the specific date, time or period, if needed, of any payments, discounts, instalments etc.

0340 PCD, Percentage details

A segment specifying the discount, interest, penalty as well as instalment percentage.

0350 MOA, Monetary amount

A segment specifying the amount associated with the specified accounting classification reference number data and payment information.

0360 Segment Group 8: SEQ-NAD-GIS-FII-FTX-SG9-SG10-SG11

A group of segments identifying the parties relevant to the whole contract with associated information such as bank account information, references, and free text information.

0370 SEQ, Sequence details

A segment identifying a sequence for the names and addresses of parties.

0380 NAD, Name and address

A segment identifying names and addresses of parties, in coded or clear form, and their function relevant for the contract. Identification of the supplier or suppliers and the contracting customer is mandatory for the contractual conditions message. Other parties such as the service or services which may issue orders, quality control parties, accounting office, invoicing office may also be identified.

0390 GIS, General indicator

A segment providing general processing indicators such as processing characteristics for the parties.

0400 FII, Financial institution information

A segment specifying bank account information in relation to the party being described.

0410 FTX, Free text

A segment with free text in coded or clear form, to give further clarification, when required.

0420 Segment Group 9: RFF-DTM

A group of segments identifying references and eventually their associated dates.

0430 RFF, Reference

A segment specifying reference information such as the VAT office, sub-contractors, the date or time related to the referenced information.

0440 DTM, Date/time/period

A segment specifying the date/time related to the referenced information.

0450 Segment Group 10: CTA-COM

A segment group providing contacts and communications numbers associated with the dangerous goods information.

0460 CTA, Contact information

A segment identifying to whom communications should be directed.

0470 COM, Communication contact

A segment identifying communication numbers of the contacts to whom communications should be directed.

0480 Segment Group 11: REL-NAD-RFF

A segment group providing information about related parties and any eventual references.

0490 REL, Relationship

A segment identifying the relationship a party has with another party, such as to whom a given contractor sub-contracts to.

0500 NAD, Name and address

A segment identifying the party in the relationship.

0510 RFF, Reference

A segment identifying any references associated with the party in the relationship.

0520 Segment Group 12: ALC-ALI-DTM-SG13-SG14-SG15-SG16-SG17-SG18

A group of segments specifying allowances and charges for the whole contract.

0530 ALC, Allowance or charge

A segment identifying the charge or allowance and, where necessary, its calculation sequence.

0540 ALI, Additional information

A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

0550 DTM, Date/time/period

A segment to identify the date, time or period information related to the allowance or charge, e.g., period of validity.

0560 Segment Group 13: RFF-DTM

A group of segments identifying the references to the allowances and charges and eventually their associated dates.

0570 RFF, Reference

A segment specifying reference information such as the VAT office, sub-contractors, the date or time related to the referenced information.

0580 DTM, Date/time/period

A segment specifying the date/time related to the referenced information.

0590 Segment Group 14: QTY-RNG

A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified, e.g., an allowance of a free quantity of 20 pieces may be specified if the goods quantity contracted is greater than 1000 pieces.

0600 QTY, Quantity

A segment identifying the type of quantity and the quantity related to the allowance or charge.

0610 RNG, Range details

A segment specifying, if required, the range to which the allowance or charge applies.

0620 Segment Group 15: PCD-RNG

A group of segments specifying the percentage for the allowance or charge e.g., The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity contracted is within the range 5 tons to 10 tons.

0630 PCD, Percentage details

A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

0640 RNG, Range details

A segment specifying, if required, a range for the application of the percentage.

0650 Segment Group 16: RTE-RNG

A group of segments specifying the rate per unit and basis to which the allowance or charge applies e.g., The allowance or charge amount is 3 DEM (Deutsche Mark) per 10 tons.

0660 RTE, Rate details

A segment specifying the rate per unit and the basis for calculation.

0670 RNG, Range details

A segment specifying, if required, the range for the application of the allowance or charge rate.

0680 Segment Group 17: MOA-RNG-DTM

A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified e.g., an allowance of 5000 BEF (Belgian Francs) may be specified if goods value contracted is greater than 100000 BEF (Belgian Francs).

0690 MOA, Monetary amount

A segment identifying the monetary amount for the allowance or charge.

0700 RNG, Range details

A segment specifying, if required, a range for the application of the allowance or charge amount.

0710 DTM, Date/time/period

A segment specifying the date or time related to the referenced information.

0720 Segment Group 18: TAX-MOA

A group of segments specifying tax related information for the allowance or charge.

0730 TAX, Duty/tax/fee details

A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.

0740 MOA, Monetary amount

A segment specifying the tax amount for the allowance or charge.

0750 Segment Group 19: FOR-GIS-ALI-RFF-DTM-SG20

A segment group defining a formula, such as a price variation formula.

0760 FOR, Formula

A segment identifying a specific formula, by its number and type.

0770 GIS, General indicator

A segment identifying general processing indicators for the formula.

0780 ALI, Additional information

A segment specifying additional information about the formula, such as its degree of complexity.

0790 RFF, Reference

A segment specifying the reference information in relation to the formula, for example the number of an identified ceiling.

0800 DTM, Date/time/period

A segment specifying the date or time related to the formula, such as dates of validity.

0810 Segment Group 20: FSQ-RTE-PCD-MEA-MOA-RFF-DTM-SG21

A segment group defining each of the elements of a formula.

0820 FSQ, Formula sequence

A segment identifying a specific element of a formula. A sequence number provides the mathematical positioning of the element.

0830 RTE, Rate details

A segment specifying, where necessary, static coefficients which are employed in the element of the formula.

0840 PCD, Percentage details

A segment specifying ,where necessary, static percentages which are employed in the element of the formula.

0850 MEA, Measurements

A segment specifying the unit of measure for the element of the formula.

0860 MOA, Monetary amount

A segment specifying any amounts required in the element of the formula, such as the basis for the calculation.

0870 RFF, Reference

A segment identifying the complementary information in relation to the element of the formula for example the number of the ceiling formula.

0880 DTM, Date/time/period

A segment specifying the date or time related to the element of the formula.

0890 Segment Group 21: IND-ALI-DTM-QTY

A group of segments providing the different indexes which can be used in the element of the formula. Within a formula element only one index is generally used.

0900 IND, Index details

A segment identifying the index by its code and, where necessary, its value.

0910 ALI, Additional information

A segment providing additional information in relation to the index.

0920 DTM, Date/time/period

A segment specifying date, time or period details in relation to the index for example its period of validity.

0930 QTY, Quantity

A segment specifying quantities in relation to the index, such as the number of months to be considered.

0940 Segment Group 22: LIN-PIA-IMD-MOA-DTM-FTX-SG23-SG24-SG25-SG26-

SG27-SG29-SG36-SG37-SG38-SG40 A group of segments identifying for a given contract decomposition, the parties involved and associated information.

0950 LIN, Line item

A segment identifying the breakdown of the contract, such as contract sections.

0960 PIA, Additional product id

A segment providing either additional identification to the information specified in the LIN segment (e.g., Harmonized System number), or provides any substitute identification.

0970 IMD, Item description

A segment for describing the information about the item being described.

0980 MOA, Monetary amount

A segment indicating any monetary amounts associated the item being described. For example the total amount contracted for the part of the contract being described.

0990 DTM, Date/time/period

A segment specifying date, time or period details in relation to the specific section, for example the duration of the section.

1000 FTX, Free text

A segment with free text in coded or clear form, to give further clarification, for example the objective of the section, when required.

1010 Segment Group 23: RFF-DTM

A group of segments identifying the references for the item being described and eventually their associated dates.

1020 RFF, Reference

A segment identifying the complementary information in relation to the section for example the number of the price variation formula to be used for the section.

1030 DTM, Date/time/period

A segment specifying the date/time related to the element of the formula.

1040 Segment Group 24: TAX-MOA

A group of segments providing the tax values and their monetary amounts for a section.

1050 TAX, Duty/tax/fee details

A segment indicating tax information in relation to the item being described, such as the VAT value to be charged for a section in the contract.

1060 MOA, Monetary amount

A segment specifying a monetary amount for the tax information.

1070 Segment Group 25: GIS-RTE-MOA-TAX-PCD-DTM

A group of segments providing general process indicators associated with the item being described segment and any information associated with the processing indicator.

1080 GIS, General indicator

A segment indicating general processing information in relation to the item being described, such as an indication of whether or not cautions are required.

1090 RTE, Rate details

A segment indicating rates which are associated with the processing indicator, such as indemnity rate.

1100 MOA, Monetary amount

A segment specifying a monetary amount in relation with the processing indicator, such as indemnity amount.

1110 TAX, Duty/tax/fee details

A segment indicating tax information in relation to the processing indicator, such as the VAT value to be charged.

1120 PCD, Percentage details

A segment specifying percentages such as the percentage work in progress necessary before recovering advance instalments.

1130 DTM, Date/time/period

A segment specifying the date, time or period related to the processing indicator, such as the period duration.

1140 Segment Group 26: QTY-DTM

A group of segments identifying quantities for the level in question.

1150 QTY, Quantity

A segment identifying quantity information for the level in question.

1160 DTM, Date/time/period

A segment providing date or time information for the quantities.

1170 Segment Group 27: FOR-ALI-MOA-RFF-DTM-GIS-SG28

A group of segments identifying the formulas to be used in the section of the contract. For example those used for the calculation of penalties or bonuses.

1180 FOR, Formula

A segment group defining a formula, such as a price variation formula.

1190 ALI, Additional information

A segment specifying additional information about the formula, such as its degree of complexity.

1200 MOA, Monetary amount

A segment specifying any monetary amounts associated with the formula. For example minimum and maximum ceiling amounts.

1210 RFF, Reference

A segment specifying the reference information in relation to the formula, for example the number of an identified ceiling formula.

1220 DTM, Date/time/period

A segment specifying the date or time related to the formula, such as dates of validity.

1230 GIS, General indicator

A segment specifying general processing information associated with the formula.

1240 Segment Group 28: FSQ-RTE-PCD-MEA-MOA-RFF-DTM-GIS-QTY

A segment group defining each of the elements of a formula.

1250 FSQ, Formula sequence

A segment identifying a specific element of a formula. A sequence number provides the mathematical positioning of the element.

1260 RTE, Rate details

A segment specifying, where necessary, static coefficients which are employed in the element of the formula.

1270 PCD, Percentage details

A segment specifying, where necessary, static percentages which are employed in the element of the formula.

1280 MEA, Measurements

A segment specifying the unit of measure for the element of the formula.

1290 MOA, Monetary amount

A segment specifying any amounts required in the element of the formula, such as the basis for the calculation.

1300 RFF, Reference

A segment identifying the complementary information in relation to the element of the formula for example the number of the ceiling formula.

1310 DTM, Date/time/period

A segment specifying the date/time related to the element of the formula.

1320 GIS, General indicator

A segment specifying general processing information in relation with the formula sequence such as indications about the calculation basis.

1330 QTY, Quantity

A segment specifying quantities in relation with the formula sequence.

1340 Segment Group 29: ALC-ALI-DTM-SG30-SG31-SG32-SG33-SG34-SG35

A group of segments specifying allowances and charges for the whole contract.

1350 ALC, Allowance or charge

A segment identifying the charge or allowance and, where necessary, its calculation sequence.

1360 ALI, Additional information

A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

1370 DTM, Date/time/period

A segment to identify the date, time or period information related to the allowance or charge, e.g., period of validity.

1380 Segment Group 30: RFF-DTM

A group of segments identifying the references to the allowances and charges and eventually their associated dates.

1390 RFF, Reference

A segment specifying reference information such as the VAT office, sub-contractors, the date or time related to the referenced information.

1400 DTM, Date/time/period

A segment specifying the date or time related to the referenced information.

1410 Segment Group 31: QTY-RNG

A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified, e.g., an allowance of a free quantity of 20 pieces may be specified if the goods quantity contracted is greater than 1000 pieces.

1420 QTY, Quantity

A segment identifying the type of quantity and the quantity related to the allowance or charge.

1430 RNG, Range details

A segment specifying, if required, the range to which the allowance or charge applies.

1440 Segment Group 32: PCD-RNG

A group of segments specifying the percentage for the allowance or charge e.g., The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity contracted is within the range 5 tons to 10 tons.

1450 PCD, Percentage details

A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

1460 RNG, Range details

A segment specifying, if required, a range for the application of the percentage.

1470 Segment Group 33: RTE-RNG

A group of segments specifying the rate per unit and basis to which the allowance or charge applies e.g., The allowance or charge amount is 3 DEM (Deutsche Mark) per 10 tons.

1480 RTE, Rate details

A segment specifying the rate per unit and the basis for calculation.

1490 RNG, Range details

A segment specifying, if required, the range for the application of the allowance or charge rate.

1500 Segment Group 34: MOA-RNG-DTM

A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified e.g., an allowance of 5000 BEF (Belgian Francs) may be specified if goods value contracted is greater than 100000 BEF (Belgian Francs).

1510 MOA, Monetary amount

A segment identifying the monetary amount for the allowance or charge.

1520 RNG, Range details

A segment specifying, if required, a range for the application of the allowance or charge amount.

1530 DTM, Date/time/period

A segment specifying the date or time related to the referenced information.

1540 Segment Group 35: TAX-MOA

A group of segments specifying tax related information for the allowance or charge.

1550 TAX, Duty/tax/fee details

A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.

1560 MOA, Monetary amount

A segment specifying the tax amount for the allowance or charge.

1570 Segment Group 36: PRI-APR-RNG-CUX-DTM

A group of segments identifying the relevant pricing information for the information identified.

1580 PRI, Price details

A segment to specify the price type and amount.

1590 APR, Additional price information

A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

1600 RNG, Range details

A segment to identify the ranges (quantity, amount, etc) to which the additional price information applies.

1610 CUX, Currencies

A segment to allow to specify the currency of the price.

1620 DTM, Date/time/period

A segment to identify the date/time/period information related to the price change e.g., period of validity.

1630 Segment Group 37: TOD-LOC

A group of segments indicating the terms of delivery.

1640 TOD, Terms of delivery or transport

A segment identifying the delivery terms to be used.

1650 LOC, Place/location identification

A segment identifying locations relevant to the delivery terms.

1660 Segment Group 38: PAC-MEA-SG39

A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced.

1670 PAC, Package

A segment specifying the number and type of packages e.g., number and type of pallets.

1680 MEA, Measurements

A segment specifying physical measurements of packages being described e.g., package length, weight.

1690 Segment Group 39: PCI-RFF-DTM-GIN

A group of segments specifying the markings and labels on individual physical units.

1700 PCI, Package identification

A segment specifying markings and labels used on individual physical units (packages).

1710 RFF, Reference

A segment identifying the master label number.

1720 DTM, Date/time/period

A segment specifying the dates relevant to the package markings.

1730 GIN, Goods identity number

A segment identifying the number or ranges of numbers for use with the package markings.

1740 Segment Group 40: NAD-GIS-FII-MOA-TAX-RFF

A group of segments providing information about the parties involved in the level of information being described. For example parties responsible for the part of the contract being described.

1750 NAD, Name and address

A segment identifying the party involved in the item being described.

1760 GIS, General indicator

A segment providing general processing information associated with the party. For example, their type of creditor.

1770 FII, Financial institution information

A segment providing the financial institution identification for the party, e.g., its bank account.

1780 MOA, Monetary amount

A segment providing monetary amount in relation with the party. For example the instalment amount.

1790 TAX, Duty/tax/fee details

A segment indicating tax information in relation to the party.

1800 RFF, Reference

A segment providing reference information in relation to the party. For example the catalog number.

1810 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.