0. INTRODUCTION
1. SCOPE
   1. Functional definition
   2. Field of application
   3. Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
   1. Standard terms and definitions
4. MESSAGE DEFINITION
   1. Data segment clarification
      1. Header section
      2. Detail section
      3. Summary section
   2. Data segment index (alphabetical sequence)
   3. Message structure
      1. Segment table

This specification provides the definition of the Despatch advice message (DESADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.

This paper provides the definition of the United Nations Standard Despatch Advice message to be used in Electronic Data Interchange (EDI) between trading partners.

A message specifying details for goods despatched or ready for despatch under agreed conditions.

The United Nations Despatch Advice Message serves both as a specification for Delivery Despatch Advice and also as a Returns Despatch Advice message. Throughout this document, the reference to 'Despatch Advice' may be interpreted as conveying the wider meaning of 'Delivery Despatch Advice/Returns Despatch Advice'.

The UN Standard Despatch Advice Message may be applied for both national and international trade. It is based on universal commercial practice and is not dependent on the type of business or industry.

The message intent is to advise of the detailed contents of a consignment.

The message relates to one seller and one buyer or their respective agents.

The message relates to a single despatch point and single or multiple destination points. It may cover a number of different items or packages.

It allows the recipient to:

• know when the material has been despatched or will be ready

for despatch

• have the precise details of the consignment
• take initial steps towards Customs clearance in the case of

international consignments

• enable matching between despatched goods and the following invoice.

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.

See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.

This section should be read in conjunction with the Segment Table which indicate mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

All specified dates/times should be in the format 'yymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.).

Where a choice of code or text is given only the code element should be used.

Conditional data that is not required in the message should be omitted.

Care must be taken that the segment qualifier in dependent segments does not conflict with the segment qualifier of the trigger segment of a group.

Free text information within the message should be avoided as this inhibits automatic processing.

Information to be provided in the Header section:

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Despatch advice message is DESADV.

Note: Despatch advice messages conforming to this document must contain the following data in segment UNH, composite S009:

0020 BGM, Beginning of message

A segment for unique identification of the Despatch Advice document, by means of its name and its number.

0030 DTM, Date/time/period

Date/time/period related to the whole message. The DTM segment must be specified at least once to identify the Despatch Advice date.

0040 ALI, Additional information

A segment indicating that the message is subject to special conditions due to origin, customs preference or commercial factors.

0050 MEA, Measurements

A segment specifying the weight and volume of the consignment.

0060 MOA, Monetary amount

A segment to transmit monetary amounts for the whole despatch required by the consignee to prepare customs clearance procedures.

0070 Segment Group 1: RFF-DTM

A group of segments giving references where necessary, their dates relating to the whole message, e.g. contract number.

0080 RFF, Reference

A segment for referencing documents relating to the whole despatch advice message, e.g. purchase orders, delivery instructions, import/export license.

0090 DTM, Date/time/period

Date/time/period from the referred document.

0100 Segment Group 2: NAD-LOC-SG3-SG4

A group of segments identifying names, addresses, locations, and required supporting documents relevant to the whole Despatch Advice.

0110 NAD, Name and address

A segment for identifying names, addresses, and their functions relevant to the whole Despatch Advice. Identification of the parties involved is recommended for the Despatch Advice message, and is to be given in the NAD segment.

It is recommended that where possible, only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.

0120 LOC, Place/location identification

A segment indicating more details regarding specific places/locations related to the party specified in the NAD segment, e.g. internal site/building number.

0130 Segment Group 3: RFF-DTM

A group of segments giving references relevant only to the specified party rather than the whole message.

0140 RFF, Reference

A segment for referencing documents relating to the party specified by the NAD segment.

0150 DTM, Date/time/period

A segment for specifying Date/time/period of the referred document.

0160 Segment Group 4: CTA-COM

A group of segments to identify the people, functions, departments and appropriate numbers to whom communication should be directed.

0170 CTA, Contact information

A segment to identify the person, function or department to whom communication should be directed.

0180 COM, Communication contact

A segment to identify communication types and numbers for the person, function or department identified in the CTA.

0190 Segment Group 5: TOD-LOC-FTX

A group of segments indicating terms of delivery.

0200 TOD, Terms of delivery or transport

A segment indicating the terms of delivery and transfer for the whole despatch advice.

0210 LOC, Place/location identification

A segment indicating locations relevant to the TOD segment.

0220 FTX, Free text

Additional free text pertinent to terms of delivery. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0230 Segment Group 6: TDT-PCD-SG7

A group of segments specifying details of the mode and means of transport and date/time of departure and destination relevant to the whole despatch advice.

0240 TDT, Details of transport

A segment specifying the carriage, and the mode and means of transport of the goods being despatched.

0250 PCD, Percentage details

A segment specifying the percentage of utilization of the capacity of the means of transport.

0260 Segment Group 7: LOC-DTM

A group of segments giving the location and date/time information relative to the transportation.

0270 LOC, Place/location identification

A segment indicating locations relevant to the transport specified in the TDT segment.

0280 DTM, Date/time/period

A segment giving the date/time/period information of departure and/or arrival of the transported goods for the specified location.

0290 Segment Group 8: EQD-MEA-SEL-EQA-SG9

A group of segments providing information relative to the equipment used for the transportation of goods relevant to the whole despatch advice.

0300 EQD, Equipment details

A segment to define fixed information regarding equipment used in conjunction with the whole despatch advice, and if required, to indicate responsibility for supply of the equipment.

0310 MEA, Measurements

A segment specifying physical measurements of equipment described in the EQD segment.

0320 SEL, Seal number

A segment specifying a seal number connected to a specific equipment named in the EQD.

0330 EQA, Attached equipment

A segment identifying equipment either attached to the equipment described in the EQD segment above, or equipment related to that described in the EQD segment, and which is further defined in a subsequent EQD segment.

0340 Segment Group 9: HAN-FTX

A group of segments providing information on hazardous goods and their handling.

0350 HAN, Handling instructions

A segment providing information on handling and notification of hazardous materials in the specified equipment.

0360 FTX, Free text

A segment with free text information in coded or clear form to give further clarification, when required, for hazardous material.

Information to be provided in the Detail section:

0370 Segment group 10: CPS-FTX-SG11-SG15 A group of segments providing details of all package levels and of the individual despatched items contained in the consignment. This segment group provides the capability to give the hierarchical packing relationships. The group defines a logical top-down order structure. The lowest level package information of the hierarchy is followed by the detail product information.

0380 CPS, Consignment packing sequence

A segment identifying the sequence in which packing of the consignment occurs, e.g. boxes loaded onto a pallet.

0390 FTX, Free text

A segment with free text information in coded or clear form to give further clarification, when required, as to the packing sequence.

In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0400 Segment Group 11: PAC-MEA-QTY-SG12-SG13

A group of segments identifying packaging, physical dimensions, marks and numbers, quantities, date and time information, handling information and information about packing at this level.

0410 PAC, Package

A segment specifying the number and type of the packages/physical units and the physical type of packaging for the despatched goods.

0420 MEA, Measurements

A segment specifying physical measurements of the packages/physical units described in the PAC segment.

0430 QTY, Quantity

A segment to specify the quantity per package described in the PAC segment.

0440 Segment Group 12: HAN-FTX

A group of segments providing information on hazardous goods and handling.

0450 HAN, Handling instructions

A segment providing information on required handling and notification of hazardous materials in the specified package.

0460 FTX, Free text

A segment with free text information in coded or clear form to give further clarification, when required, for hazardous materials.

0470 Segment Group 13: PCI-RFF-DTM-GIR-SG14

A group of segments specifying markings, labels, and packing numbers.

0480 PCI, Package identification

A segment specifying markings and/or labels used on individual physical units (packages) described in the PAC segment.

0490 RFF, Reference

A segment for referencing the package identification e.g. master label number.

0500 DTM, Date/time/period

A segment for specifying date/time/period related to the document referenced.

0510 GIR, Related identification numbers

A segment providing set of package identification related numbers, e.g. a package label number and a KANBAN card number assigned to the same package.

0520 Segment Group 14: GIN-DLM

A group of segments giving package identification numbers and, where relevant, delivery limitation information.

0530 GIN, Goods identity number

A segment providing the identity numbers of packages being despatched.

0540 DLM, Delivery limitations

A segment to identify any limitation on delivery of goods, e.g. hold until final approval by supplier.

0550 Segment Group 15: LIN-PIA-IMD-MEA-QTY-ALI-GIN-GIR-DLM-DTM-

NAD-TDT-HAN-FTX-MOA-SG16-SG17-SG18-SG19- SG20-SG23 A group of segments providing details of the individual

0560 LIN, Line item

A segment identifying the product being despatched.

All other segments in the detail section following the LIN segment refer to that line item.

0570 PIA, Additional product id

A segment providing additional product identification.

0580 IMD, Item description

A segment for describing the product being despatched. This segment should be used for products that cannot be identified by a product code or article number.

0590 MEA, Measurements

A segment specifying physical measurements of the despatched item in original or unpacked form.

0600 QTY, Quantity

A segment to give quantity information concerning the product.

0610 ALI, Additional information

A segment indicating that the line item is subject to special conditions due to origin, customs preference, or commercial factors.

0620 GIN, Goods identity number

A segment providing identity numbers of the goods being despatched, e.g. serial numbers for assembled equipment.

0630 GIR, Related identification numbers

A segment providing sets of related identification numbers for a line item, e.g. engine number, chassis number and transmission number for a vehicle.

0640 DLM, Delivery limitations

A segment to identify any limitation on delivery of goods e.g. hold until final approval by supplier.

0650 DTM, Date/time/period

A segment providing date, time information related to the line item, e.g. production date.

0660 NAD, Name and address

A segment for identifying names and addresses and their functions relevant to the item, e.g. manufacturer.

0670 TDT, Details of transport

A segment specifying the carriage, and the mode and means of transport of the goods being despatched, e.g. shipment/consignment number, shipping method, carrier.

0680 HAN, Handling instructions

A segment providing information on the handling and notification of hazardous materials.

0690 FTX, Free text

A segment with free text information in coded or clear form to give further clarification, when required, to the line item. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

0700 MOA, Monetary amount

A segment giving monetary amounts required by the consignee to undertake customs clearance procedures.

0710 Segment Group 16: RFF-NAD-CTA-DTM

A group of segments to give reference numbers and dates.

0720 RFF, Reference

A segment identifying documents related to the line item.

0730 NAD, Name and address

A segment for identifying names and addresses and their functions relevant to the originator of the document in the RFF segment.

0740 CTA, Contact information

A segment to identify the office, branch or department to whom communication relevant to the document should be directed.

0750 DTM, Date/time/period

A segment for date/time/period relative to the referred document.

0760 Segment Group 17: DGS-QTY-FTX

A group of segments giving information about dangerous goods.

0770 DGS, Dangerous goods

A segment to indicate the class of dangerous goods.

0780 QTY, Quantity

A segment to specify quantity of the given dangerous goods.

0790 FTX, Free text

A segment to describe dangerous goods.

0800 Segment Group 18: LOC-NAD-DTM-QTY

A group of segments giving location information and where relevant, additional addresses, date and time, and quantities.

0810 LOC, Place/location identification

A segment identifying a specific location to which products will be delivered.

0820 NAD, Name and address

A segment for identifying names and addresses and their functions relevant to the delivery point.

It is recommended that where possible only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.

0830 DTM, Date/time/period

A segment providing date/time information relevant for delivery to the specific location.

0840 QTY, Quantity

A segment to specify quantity for the given location.

0850 Segment Group 19: SGP-QTY

A group of segments indicating the split placement of packages or unpacked goods into equipment.

0860 SGP, Split goods placement

A segment to specify the placement of goods in relation to one equipment. If goods are unpacked, their quantity would be given in the following QTY segment.

0870 QTY, Quantity

A segment to specify the quantity of unpacked goods being placed in a specific equipment.

0880 Segment Group 20: PCI-DTM-MEA-QTY-SG21-SG22

A group of segments identifying one specific package or a number of packages, their marks and numbers, measurements, quantities, date and time information and handling instructions.

0890 PCI, Package identification

A segment specifying marking and labels used on individual packages or a range of packages.

0900 DTM, Date/time/period

A segment giving the date/time details related to the goods within the packages e.g. expiration date.

0910 MEA, Measurements

A segment specifying physical measurements of packages.

0920 QTY, Quantity

A segment to specify quantity per package.

0930 Segment Group 21: GIN-DLM

A group of segments giving package identification numbers and, where relevant, delivery limitation information.

0940 GIN, Goods identity number

A segment providing identification numbers being applied to the packages despatched.

0950 DLM, Delivery limitations

A segment to identify any limitation on delivery of goods e.g. hold until final approval by supplier.

0960 Segment Group 22: HAN-FTX-GIN

A group of segment providing information on hazardous materials and handling.

0970 HAN, Handling instructions

A segment providing information on handling and notification of hazardous materials.

0980 FTX, Free text

A segment with free text information in coded or clear form to give further clarification, when required, for hazardous materials.

0990 GIN, Goods identity number

A segment providing identification numbers being applied to the packages containing hazardous goods.

1000 Segment Group 23: QVR-DTM

A group of segments identifying quantity variances, the reason for the variance, and, when relevant, date and time information.

1010 QVR, Quantity variances

A segment identifying a quantity variance and the reason for the variance.

1020 DTM, Date/time/period

A segment to give date and time information relative to the quantity variances, e.g. proposed delivery date on the back order.

Information to be provided in the Summary section:

1030 CNT, Control total

A segment by which control totals may be provided by sender for checking by the receiver.

1040 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.