Purchase order response message
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This message is available for formal trial for at least six months from the date of approval by UN/ECE/TRADE/WP.4. Organisations are invited to trial this message. Comments on the results from the trial should be forwarded to their Rapporteur's Team Secretariat as soon as they are available. Based on the results of the trials, a UNSM may be issued. The segments, composite data elements, data elements and codes for use in the trial of this message are contained in the Draft directory. However, this information may differ from that in the Standard directory (UNTDID), even for material having the same identifying tags. |
| Message Type: | ORDRSP |
|---|---|
| Version: | D |
| Release: | 95A |
| Contr. Agency: | UN |
| Status: | 2 |
| Revision: | 3 |
| Date: | 95-01-06 |
| SOURCE: | Submitted by WEEB-MD1 on behalf of PAEB |
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For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction |
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This message also occurs in the following versions of this standard: D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
0. INTRODUCTION
This specification provides the definition of the Purchase order response message (ORDRSP) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
1. SCOPE
1.1. Functional Definition
A message from the seller to the buyer, responding to a purchase order message or a purchase order change request message.
1.2. Field of Application
The UN Standard Purchase Order Response Message may be applied for both national and international trade. It is based on universal commercial practice and is not dependent on the type of business or industry.
1.3. Principles
- A seller may respond for one or more goods items or services.
- The response may be for a Purchase order or a Purchase order change request:
- an acknowledgment of receipt and understanding of data,
- confirmation of acceptance,
- a proposal of amendment,
- a notification of non-acceptance for all or part of the message.
- A purchase order response may refer to goods items or services related to one or more delivery schedules, call-offs, etc.
- A purchase order response for cross-border transactions may contain additional information for customs and/or statistical purposes.
- A purchase order response may contain details for transport and destination as well as delivery patterns.
- A buyer's purchase order may be responded to by one or more response messages, according to business practice.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.
3. TERMS AND DEFINITIONS
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.
4. MESSAGE DEFINITION
This section is provided to give clarification and further explanation to the usage of segments within the message structure.
Under accepted commercial practice in many industries, a purchase order, subsequent to being received by the seller, is acknowledged by a response document indicating the seller's acceptance of all, or part, or none of the buyer's order, and indicating where appropriate any changes requested by the seller to be made to the Order to fulfil that order.
Any change requested by the seller is acknowledged by the buyer by transmitting a new purchase order or a purchase order change message.
A response message may contain acknowledgement, confirmation and amendments proposal in combination within the same message by using the appropriate qualifiers in BGM and subsequent LIN segments.
Where there are multiple line items, and the positioning cannot be established through the use of given values in data element 1082 (line item number) all line items must be re-transmitted solely to establish the relative position of the line item. Data required for re-transmission, for this purpose, can be sent in truncated form by use of the "not amended" value coded in data element 1229.
4.1. Data Segment Clarification
This section should be read in conjunction with the Branching Diagram and the Segment Table which indicate mandatory, conditional and repeating requirements.
For guidance, the following principles serve to remove ambiguity in the application of an EDI Purchase Order Response
All specified dates/times should be in the format 'yymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element should be used wherever possible.
Conditional data that is not required in the message should not be included.
Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.
Free text information within the message should be avoided as this inhibits automatic processing.
4.1.1. Header section
Information to be provided in the Header section:
0010 | UNH, Message header
A service segment starting and uniquely identifying a message. The message type code for the Purchase order response message is ORDRSP.
Note: Purchase order response messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | ORDRSP |
| 0052 | D | |
| 0054 | 95A | |
| 0051 | UN |
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the order response by means of its number and when necessary its function.
The document/message name, coded must have the same code value as in the message for which the response is being made.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the order response date.
Examples of the use of this DTM segment are: Lead times that apply to the whole of the Order response and, if no schedule is to be specified, the delivery date.
The Date/time/period segment within other Segment groups should be used whenever the date/time/period needs to be logically related to another specified data item. e.g. Payment due date is specified within the PAT Segment group.
0040 PAI, Payment instructions
A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole order response An example of the use of this segment is to specify that a documentary credit will be used.
0050 ALI, Additional information
A segment indicating special conditions related to the total order response owing to origin, customs preference, or other commercial factors.
0060 IMD, Item description
A segment providing a description common to all line items of the order response.
0070 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
0080 Segment Group 1: RFF-DTM
A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export licence number, reservation number.
0090 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document.
0100 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0110 Segment Group 2: AJT-FTX
A segment group to give information about adjustment.
0120 + AJT, Adjustment details
A segment giving adjustment details.
0130 + FTX, Free text
A segment giving additional information on the adjustment.
0140 Segment Group 3: NAD-LOC-FII-SG4-SG5-SG6
A group of segments identifying the parties with associated information.
0150 NAD, Name and address
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order response. Identification of the seller and buyer parties is mandatory for the order response message. It is recommended that where possible only the coded form of the party ID should be specified. e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.
0160 LOC, Place/location identification
A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.
0170 FII, Financial institution information
A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties. e.g. the buyer may provide a choice of financial institutions for direct debit purposes.
0180 Segment Group 4: RFF-DTM
A group of segments giving references only relevant to the specified party rather than the whole order response.
0190 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document.
0200 DTM, Date/time/period
A segment specifying the date and/or time related to the reference.
0210 Segment Group 5: DOC-DTM
A group of segments identifying the documentary requirements of the specified party.
0220 DOC, Document/message details
A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.
0230 DTM, Date/time/period
A segment specifying the date and/or time of the document.
0240 Segment Group 6: CTA-COM
A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.
0250 CTA, Contact information
A segment to identify a person or department, and their function, to whom communications should be directed.
0260 COM, Communication contact
A segment to identify a communications type and number for the contact specified in the CTA segment.
0270 Segment Group 7: TAX-MOA-LOC
A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates.
0280 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or exemption, relating to the whole order response. e.g. Value Added Tax at the standard rate is applicable for all items.
0290 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee.
0300 LOC, Place/location identification
A segment indicating the location to which the tax or exemption specified in the TRI segment applies, e.g. city or state or country.
0310 Segment Group 8: CUX-PCD-DTM
A group of segments specifying the currencies and related dates/periods valid for the whole order response. Currency data maybe omitted in national applications but will be required for international transactions.
0320 CUX, Currencies
A segment identifying the currencies in the order response, e.g. the order currency. A rate of exchange may be given to convert a reference currency into a target currency.
0330 PCD, Percentage details
A segment specifying the fluctuation beyond those limits will allow one or either party to re-negotiate prices.
0340 DTM, Date/time/period
A segment specifying the date/time/period related to the rate of exchange.
0350 Segment Group 9: PAT-DTM-PCD-MOA
A group of segments specifying the terms of payment applicable for the whole order response.
0360 PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
0370 DTM, Date/time/period
A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc.
0380 PCD, Percentage details
A segment specifying the discount, interest, penalty as well as installment percentage.
0390 MOA, Monetary amount
A segment specifying amounts related to payment discounts, penalties or installments.
0400 Segment Group 10: TDT-SG11
A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole order response.
0410 TDT, Details of transport
A segment specifying the mode, means and identification of the transport for the goods. If required, the carrier's address should be indicated within the NAD Segment group.
0420 Segment Group 11: LOC-DTM
A group of segments giving the location and date/time information relative to the transportation.
0430 LOC, Place/location identification
A segment identifying locations relevant to the transport specified in the TDT segment. e.g. place of departure or border crossing point.
0440 DTM, Date/time/period
A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.
0450 Segment Group 12: TOD-LOC
A group of segments indicating the terms of delivery for the whole order response.
0460 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used. e.g. UN INCOTERMS code could be used to specify the delivery terms.
0470 LOC, Place/location identification
A segment identifying locations relevant to the delivery terms specified in the TOD segment.
0480 Segment Group 13: PAC-MEA-SG14
A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole order response.
0490 PAC, Package
A segment specifying the number and type of packages for the whole order response, e.g. number and type of pallets.
0500 MEA, Measurements
A segment specifying physical measurements of packages described in the PAC segment. e.g. package length, weight.
0510 Segment Group 14: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on individual physical units.
0520 PCI, Package identification
A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.
0530 RFF, Reference
A segment identifying the master label number.
0540 DTM, Date/time/period
A segment specifying the dates relevant to the package markings.
0550 GIN, Goods identity number
A segment identifying the number or ranges of numbers for use with the package markings.
0560 Segment Group 15: EQD-HAN-MEA-FTX
A group of segments providing information relating to equipment identification and ownership, handling and identification of hazardous materials, relating to the whole order response.
0570 EQD, Equipment details
A segment to define information regarding equipment to be used in conjunction with the whole order, and if required, to indicate responsibility for supply of the equipment.
0580 HAN, Handling instructions
A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials.
0590 MEA, Measurements
A segment providing measurement information for the equipment.
0600 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
0610 Segment Group 16: SCC-FTX-RFF-SG17
A group of segments specifying delivery schedules relating to quantities, frequencies, dates and references, for the whole order response.
0620 SCC, Scheduling conditions
A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern.
0630 FTX, Free text
A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
0640 RFF, Reference
A segment for specifying the reference for schedule.
0650 Segment Group 17: QTY-DTM
A group of segments to specify the scheduled quantities, date/time of the schedule, and where required, the reference of the schedule.
0660 QTY, Quantity
A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity.
0670 DTM, Date/time/period
A segment indicating the date/time details relating to the quantity and schedule used to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.
0680 Segment Group 18: APR-DTM-RNG
A group of segments providing information concerning pricing related to the type of trade, and, where appropriate, indication of quantities, dates/periods or amounts.
0690 | APR, Additional price information
A segment to identify additional pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.
0700 DTM, Date/time/period
A segment to identify the date/time/period information related to the price change. e.g. period of validity.
0710 RNG, Range details
A segment to identify the quantity or amount ranges to which the additional price information applies.
0720 Segment Group 19: ALC-ALI-DTM-SG20-SG21-SG22-SG23-SG24
A group of segments specifying allowances and charges for the whole order response. The allowance or charge specified within this Segment group may either relate to the total order response in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TRI and MOA segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the Segment groups 19-22 should be used accordingly.
0730 ALC, Allowance or charge
A segment identifying the charge or allowance and, where necessary its calculation sequence.
0740 ALI, Additional information
A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.
0750 DTM, Date/time/period
A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity.
0760 Segment Group 20: QTY-RNG
A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified, e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces.
0770 QTY, Quantity
A segment identifying the type of quantity and the quantity related to the allowance or charge.
0780 RNG, Range details
A segment specifying, if required, the range to which the allowance or charge applies.
0790 Segment Group 21: PCD-RNG
A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons.
0800 PCD, Percentage details
A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.
0810 RNG, Range details
A segment specifying, if required, a range for the application of the percentage.
0820 Segment Group 22: MOA-RNG
A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF.
0830 MOA, Monetary amount
A segment identifying monetary amounts for the allowance or charge.
0840 RNG, Range details
A segment specifying, if required, a range for the application of the allowance/charge amount.
0850 Segment Group 23: RTE-RNG
A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons.
0860 RTE, Rate details
A segment specifying the rate per unit and the basis for calculation.
0870 RNG, Range details
A segment specifying, if required, the range for the application of the allowance/charge rate.
0880 Segment Group 24: TAX-MOA
A group of segments specifying tax related information for the allowance or charge.
0890 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.
0900 MOA, Monetary amount
A segment specifying the tax amount for the allowance or charge.
0910 Segment Group 25: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements. e.g. building regulations, safety requirements, etc.
0920 RCS, Requirements and conditions
A segment to enable industry or national requirements to be specified.
0930 RFF, Reference
A segment identifying the referenced document by its number and, where appropriate, a line number.
0940 DTM, Date/time/period
A segment indicating the date/time details relating to the references.
0950 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
4.1.2. Detail section
Information to be provided in the Detail section:
0960 | Segment group 26: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIN-GIR- QVR-DOC-PAI-FTX-SG27-SG28-SG29-SG30-SG31-SG34- SG35-SG36-SG40-SG46-SG48-SG49-SG50-SG52-SG53 A group of segments providing details of the individual ordered items. This Segment group may be repeated to give sub-line details.
0970 LIN, Line item
A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service ordered. Other product identification numbers, e.g. Buyer product number, etc, can be specified within the following PIA segment.
0980 PIA, Additional product id
A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification.
0990 | IMD, Item description
A segment for describing the product or service being ordered as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.
1000 MEA, Measurements
A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form. e.g. thickness of plastic film, length, weight, etc.
1010 QTY, Quantity
A segment identifying the product quantities e.g. ordered quantity.
1020 PCD, Percentage details
A segment specifying the strength or yield of a product as a percentage, e.g. 80% to indicate the strength of an Acid.
1030 ALI, Additional information
To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.
1040 DTM, Date/time/period
A segment specifying date/time/period details relating to the line item only.
1050 MOA, Monetary amount
A segment specifying any monetary amounts relating to the product, e.g. item amount, insurance value, customs value.
1060 GIN, Goods identity number
A segment providing identity numbers to be applied to the goods being ordered, e.g. serial numbers for assembled equipment.
1070 GIR, Related identification numbers
A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle.
1080 | QVR, Quantity variances
A segment identifying order quantity variances, normally specified by the supplier using an Order Response message.
1090 DOC, Document/message details
A segment to indicate that a certificate/declaration of origin is required for the ordered article.
1100 PAI, Payment instructions
A segment to indicate that where a central buyer is purchasing on behalf of different consignees, the means of payment may differ for each item/consignee combination as specified in segment group 25.
1110 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
1120 Segment Group 27: PAT-DTM-PCD-MOA
A group of segments specifying the terms of payment applicable for the line item. This may be used by a central buyer purchasing on behalf of different item consignee combinations.
1130 PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
1140 DTM, Date/time/period
A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc.
1150 PCD, Percentage details
A segment specifying the discount, interest, penalty as well as installment percentage.
1160 MOA, Monetary amount
A segment specifying amounts related to payment discounts, penalties or installments.
1170 Segment Group 28: AJT-FTX
A segment group to give information about adjustment.
1180 + AJT, Adjustment details
A segment giving adjustment details.
1190 + FTX, Free text
A segment giving additional information on the adjustment.
1200 Segment Group 29: PRI-CUX-APR-RNG-DTM
A group of segments identifying the relevant pricing information for the goods or services ordered.
1210 PRI, Price details
A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Unit Price'.
1220 CUX, Currencies
A segment to allow to specify the price in a different currency that in segment group 7.
1230 | APR, Additional price information
A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.
1240 RNG, Range details
A segment to identify the ranges(quantity, amount, etc) to which the additional price information applies.
1250 DTM, Date/time/period
A segment to identify the date/time/period information related to the price change. e.g. period of validity.
1260 Segment Group 30: RFF-DTM
A group of segments giving references and where necessary, their dates, relating to the line item.
1270 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document.
1280 DTM, Date/time/period
A segment specifying the date/time related to the reference.
1290 Segment Group 31: PAC-MEA-QTY-DTM-SG32-SG33
A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item.
1300 PAC, Package
A segment specifying the number of packages and the physical type of packaging for the line item, e.g. pallet type.
1310 MEA, Measurements
A segment specifying physical measurements of packages described in the PAC segment. e.g. cube or gross weight.
1320 QTY, Quantity
A segment specifying the maximum quantity number of packages which can be stacked safely on each other and/or the number of items normally contained within the package.
1330 DTM, Date/time/period
A segment to indicate the validity period in relation to the specified article.
1340 Segment Group 32: RFF-DTM
A group of segments giving references e.g. to a packing instruction document relevant to a particular package type and its date/time/period of issue.
1350 RFF, Reference
A segment identifying the packing instruction document.
1360 DTM, Date/time/period
A segment specifying the date/time related to the referenced document.
1370 Segment Group 33: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on individual physical units.
1380 PCI, Package identification
A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.
1390 RFF, Reference
A segment identifying the master label number.
1400 DTM, Date/time/period
A segment specifying the dates relevant to the package markings.
1410 GIN, Goods identity number
A segment identifying the number or ranges of numbers for use with the package markings.
1420 Segment Group 34: LOC-QTY-DTM
A group of segments specifying destination and quantity details for consignments involving multi destination deliveries.
1430 LOC, Place/location identification
A segment indicating the location to which part of the consignment is to be delivered.
1440 QTY, Quantity
A segment specifying the quantity to be delivered to the identified location.
1450 DTM, Date/time/period
A segment specifying the dates and/or times that the delivery should be made.
1460 Segment Group 35: TAX-MOA-LOC
A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates.
1470 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or exemption, relating to the line item.
1480 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee.
1490 LOC, Place/location identification
A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state tax.
1500 Segment Group 36: NAD-LOC-SG37-SG38-SG39
A group of segments identifying the parties with associated information, relevant to the line item only.
1510 NAD, Name and address
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order. It is recommended that where possible only the coded form of the party ID should be specified. e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.
1520 LOC, Place/location identification
A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.
1530 Segment Group 37: RFF-DTM
A group of segments giving references only relevant to the specified party rather than the line item.
1540 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document.
1550 DTM, Date/time/period
A segment specifying the date and/or time related to the reference.
1560 Segment Group 38: DOC-DTM
A group of segments identifying the documentary requirements of the specified party.
1570 DOC, Document/message details
A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.
1580 DTM, Date/time/period
A segment specifying the date and/or time of the document.
1590 Segment Group 39: CTA-COM
A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.
1600 CTA, Contact information
A segment to identify a person or department, and their function, to whom communications should be directed.
1610 COM, Communication contact
A segment to identify a communications type and number for the contact specified in the CTA segment.
1620 Segment Group 40: ALC-ALI-DTM-SG41-SG42-SG43-SG44-SG45
A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section.
1630 ALC, Allowance or charge
A segment identifying the charge or allowance and, where necessary its calculation sequence.
1640 ALI, Additional information
A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.
1650 DTM, Date/time/period
A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity.
1660 Segment Group 41: QTY-RNG
A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified, e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces.
1670 QTY, Quantity
A segment identifying the type of quantity and the quantity related to the allowance or charge.
1680 RNG, Range details
A segment specifying, if required, the range to which the allowance or charge applies.
1690 Segment Group 42: PCD-RNG
A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons.
1700 PCD, Percentage details
A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.
1710 RNG, Range details
A segment specifying, if required, a range for the application of the percentage.
1720 Segment Group 43: MOA-RNG
A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF.
1730 MOA, Monetary amount
A segment identifying the monetary amount for the allowance or charge.
1740 RNG, Range details
A segment specifying, if required, a range for the application of the allowance/charge amount.
1750 Segment Group 44: RTE-RNG
A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons.
1760 RTE, Rate details
A segment specifying the rate per unit and the basis for calculation.
1770 RNG, Range details
A segment specifying, if required, the range for the application of the allowance/charge rate.
1780 Segment Group 45: TAX-MOA
A group of segments specifying tax related information for the allowance or charge.
1790 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.
1800 MOA, Monetary amount
A segment specifying the tax amount for the allowance or charge.
1810 Segment Group 46: TDT-SG47
A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section.
1820 TDT, Details of transport
A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different to or not specified within the heading section.
1830 Segment Group 47: LOC-DTM
A group of segments giving the location and date/time information relative to the transportation.
1840 LOC, Place/location identification
A segment identifying locations relevant to the transport specified in the TDT segment.
1850 DTM, Date/time/period
A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.
1860 Segment Group 48: TOD-LOC
A group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section.
1870 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used.
1880 LOC, Place/location identification
A segment identifying locations relevant to the delivery terms specified in the TOD segment.
1890 Segment Group 49: EQD-HAN-MEA-FTX
A group of segments providing information relating to equipment identification and ownership, handling and notification of hazardous materials, relating to the line item where this is different to or not specified within the heading section.
1900 EQD, Equipment details
A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment, e.g. a container identification.
1910 HAN, Handling instructions
A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item.
1920 MEA, Measurements
A segment providing measurement information for the equipment.
1930 FTX, Free text
A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
1940 Segment Group 50: SCC-FTX-RFF-SG51
A group of segments specifying requested delivery schedules relating to quantities, frequencies, and dates, required for the line item, where this is different to or not specified within the heading section.
1950 SCC, Scheduling conditions
A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern.
1960 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
1970 RFF, Reference
A segment for specifying references relevant to a schedule.
1980 Segment Group 51: QTY-DTM
A group of segments to specify the scheduled quantities, date/time details of the schedule and where required the reference of the schedule.
1990 QTY, Quantity
A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity.
2000 DTM, Date/time/period
A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.
2010 Segment Group 52: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements. e.g. building regulations, safety requirements, etc.
2020 RCS, Requirements and conditions
A segment to enable industry or national requirements to be specified.
2030 RFF, Reference
A segment identifying the referenced document by its number and, where appropriate, a line number.
2040 DTM, Date/time/period
A segment indicating the date/time details relating to the references.
2050 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
2060 Segment Group 53: STG-SG54
A group of segments indicating informations (quantity and amount) for the calculation of the amortization.
2070 STG, Stages
A segment providing information related to the kind of stage in a process, the total number of stages and the current stage.
2080 Segment Group 54: QTY-MOA
A group of segments indicating quantity and monetary amount related to STG.
2090 QTY, Quantity
A segment giving information on quantity relating to STG.
2100 MOA, Monetary amount
A segment giving information on monetary amount relating to STG.
4.1.3. Summary section
Information to be provided in the Summary section:
2110 UNS, Section control
A service segment placed at the start of the summary section to avoid segment collision.
2120 MOA, Monetary amount
A segment giving the total amounts for the whole order response message.
2130 CNT, Control total
A segment by which control totals may be provided by the sender for checking by the receiver.
2140 Segment Group 55: ALC-ALI-MOA
A group of segments specifying allowances and charges summary totals for the order response.
2150 ALC, Allowance or charge
A segment identifying the charge or allowance type to be summarised.
2160 ALI, Additional information
A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.
2170 MOA, Monetary amount
A segment specifying the summary amount for the allowance or charge.
2180 UNT, Message trailer
A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.
4.2. Data segment index (Alphabetical sequence by tag)
| AJT | Adjustment details | |
| ALC | Allowance or charge | |
| ALI | Additional information | |
 |
APR | Additional price information |
| BGM | Beginning of message | |
| CNT | Control total | |
| COM | Communication contact | |
| CTA | Contact information | |
| CUX | Currencies | |
| DOC | Document/message details | |
| DTM | Date/time/period | |
| EQD | Equipment details | |
| FII | Financial institution information | |
| FTX | Free text | |
| GIN | Goods identity number | |
| GIR | Related identification numbers | |
| HAN | Handling instructions | |
| IMD | Item description | |
 |
LIN | Line item |
| LOC | Place/location identification | |
| MEA | Measurements | |
| MOA | Monetary amount | |
| NAD | Name and address | |
| PAC | Package | |
| PAI | Payment instructions | |
| PAT | Payment terms basis | |
| PCD | Percentage details | |
|
PCI | Package identification |
| PIA | Additional product id | |
| PRI | Price details | |
| QTY | Quantity | |
|
QVR | Quantity variances |
| RCS | Requirements and conditions | |
| RFF | Reference | |
| RNG | Range details | |
| RTE | Rate details | |
| SCC | Scheduling conditions | |
| STG | Stages | |
| TAX | Duty/tax/fee details | |
| TDT | Details of transport | |
| TOD | Terms of delivery or transport | |
| UNH | Message header | |
| UNS | Section control | |
| UNT | Message trailer |
4.3. Message structure
4.3.1. Segment table
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×35 | (M) |
| ├─PAI Payment instructions | ×1 | (C) |
| ├─ALI Additional information | ×5 | (C) |
| ├─IMD Item description | ×1 | (C) |
| ├─FTX Free text | ×5 | (C) |
| ├─Segment Group 1 | ×10 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 2 | ×1 | (C) |
| │─├─AJT Adjustment details | ×1 | (M) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 3 | ×20 | (C) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×25 | (C) |
| │─├─FII Financial institution information | ×5 | (C) |
| │─├─Segment Group 4 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 5 | ×5 | (C) |
| │─│─├─DOC Document/message details | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─└─Segment Group 6 | ×5 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×5 | (C) |
| ├─Segment Group 7 | ×5 | (C) |
| │─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─├─MOA Monetary amount | ×1 | (C) |
| │─└─LOC Place/location identification | ×5 | (C) |
| ├─Segment Group 8 | ×5 | (C) |
| │─├─CUX Currencies | ×1 | (M) |
| │─├─PCD Percentage details | ×5 | (C) |
| │─└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 9 | ×10 | (C) |
| │─├─PAT Payment terms basis | ×1 | (M) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─├─PCD Percentage details | ×1 | (C) |
| │─└─MOA Monetary amount | ×1 | (C) |
| ├─Segment Group 10 | ×10 | (C) |
| │─├─TDT Details of transport | ×1 | (M) |
| │─└─Segment Group 11 | ×10 | (C) |
| │───├─LOC Place/location identification | ×1 | (M) |
| │───└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 12 | ×5 | (C) |
| │─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─└─LOC Place/location identification | ×2 | (C) |
| ├─Segment Group 13 | ×10 | (C) |
| │─├─PAC Package | ×1 | (M) |
| │─├─MEA Measurements | ×5 | (C) |
| │─└─Segment Group 14 | ×5 | (C) |
| │───├─PCI Package identification | ×1 | (M) |
| │───├─RFF Reference | ×1 | (C) |
| │───├─DTM Date/time/period | ×5 | (C) |
| │───└─GIN Goods identity number | ×10 | (C) |
| ├─Segment Group 15 | ×10 | (C) |
| │─├─EQD Equipment details | ×1 | (M) |
| │─├─HAN Handling instructions | ×5 | (C) |
| │─├─MEA Measurements | ×5 | (C) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 16 | ×10 | (C) |
| │─├─SCC Scheduling conditions | ×1 | (M) |
| │─├─FTX Free text | ×5 | (C) |
| │─├─RFF Reference | ×5 | (C) |
| │─└─Segment Group 17 | ×10 | (C) |
| │───├─QTY Quantity | ×1 | (M) |
| │───└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 18 | ×25 | (C) |
| │─├─APR Additional price information | ×1 | (M) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─└─RNG Range details | ×1 | (C) |
| ├─Segment Group 19 | ×15 | (C) |
| │─├─ALC Allowance or charge | ×1 | (M) |
| │─├─ALI Additional information | ×5 | (C) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 20 | ×1 | (C) |
| │─│─├─QTY Quantity | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 21 | ×1 | (C) |
| │─│─├─PCD Percentage details | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 22 | ×2 | (C) |
| │─│─├─MOA Monetary amount | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 23 | ×1 | (C) |
| │─│─├─RTE Rate details | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─└─Segment Group 24 | ×5 | (C) |
| │───├─TAX Duty/tax/fee details | ×1 | (M) |
| │───└─MOA Monetary amount | ×1 | (C) |
| ├─Segment Group 25 | ×100 | (C) |
| │─├─RCS Requirements and conditions | ×1 | (M) |
| │─├─RFF Reference | ×5 | (C) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 26 | ×20000 | (C) |
| │─├─LIN Line item | ×1 | (M) |
| │─├─PIA Additional product id | ×25 | (C) |
| │─├─IMD Item description | ×99 | (C) |
| │─├─MEA Measurements | ×5 | (C) |
| │─├─QTY Quantity | ×10 | (C) |
| │─├─PCD Percentage details | ×5 | (C) |
| │─├─ALI Additional information | ×5 | (C) |
| │─├─DTM Date/time/period | ×35 | (C) |
| │─├─MOA Monetary amount | ×5 | (C) |
| │─├─GIN Goods identity number | ×1000 | (C) |
| │─├─GIR Related identification numbers | ×1000 | (C) |
| │─├─QVR Quantity variances | ×1 | (C) |
| │─├─DOC Document/message details | ×5 | (C) |
| │─├─PAI Payment instructions | ×1 | (C) |
| │─├─FTX Free text | ×5 | (C) |
| │─├─Segment Group 27 | ×10 | (C) |
| │─│─├─PAT Payment terms basis | ×1 | (M) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─├─PCD Percentage details | ×1 | (C) |
| │─│─└─MOA Monetary amount | ×1 | (C) |
| │─├─Segment Group 28 | ×1 | (C) |
| │─│─├─AJT Adjustment details | ×1 | (M) |
| │─│─└─FTX Free text | ×5 | (C) |
| │─├─Segment Group 29 | ×25 | (C) |
| │─│─├─PRI Price details | ×1 | (M) |
| │─│─├─CUX Currencies | ×1 | (C) |
| │─│─├─APR Additional price information | ×1 | (C) |
| │─│─├─RNG Range details | ×1 | (C) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 30 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 31 | ×10 | (C) |
| │─│─├─PAC Package | ×1 | (M) |
| │─│─├─MEA Measurements | ×5 | (C) |
| │─│─├─QTY Quantity | ×5 | (C) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─├─Segment Group 32 | ×1 | (C) |
| │─│─│─├─RFF Reference | ×1 | (M) |
| │─│─│─└─DTM Date/time/period | ×5 | (C) |
| │─│─└─Segment Group 33 | ×5 | (C) |
| │─│───├─PCI Package identification | ×1 | (M) |
| │─│───├─RFF Reference | ×1 | (C) |
| │─│───├─DTM Date/time/period | ×5 | (C) |
| │─│───└─GIN Goods identity number | ×10 | (C) |
| │─├─Segment Group 34 | ×9999 | (C) |
| │─│─├─LOC Place/location identification | ×1 | (M) |
| │─│─├─QTY Quantity | ×1 | (C) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 35 | ×5 | (C) |
| │─│─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─│─├─MOA Monetary amount | ×1 | (C) |
| │─│─└─LOC Place/location identification | ×5 | (C) |
| │─├─Segment Group 36 | ×10 | (C) |
| │─│─├─NAD Name and address | ×1 | (M) |
| │─│─├─LOC Place/location identification | ×5 | (C) |
| │─│─├─Segment Group 37 | ×5 | (C) |
| │─│─│─├─RFF Reference | ×1 | (M) |
| │─│─│─└─DTM Date/time/period | ×5 | (C) |
| │─│─├─Segment Group 38 | ×5 | (C) |
| │─│─│─├─DOC Document/message details | ×1 | (M) |
| │─│─│─└─DTM Date/time/period | ×5 | (C) |
| │─│─└─Segment Group 39 | ×5 | (C) |
| │─│───├─CTA Contact information | ×1 | (M) |
| │─│───└─COM Communication contact | ×5 | (C) |
| │─├─Segment Group 40 | ×15 | (C) |
| │─│─├─ALC Allowance or charge | ×1 | (M) |
| │─│─├─ALI Additional information | ×5 | (C) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─├─Segment Group 41 | ×1 | (C) |
| │─│─│─├─QTY Quantity | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 42 | ×1 | (C) |
| │─│─│─├─PCD Percentage details | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 43 | ×2 | (C) |
| │─│─│─├─MOA Monetary amount | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 44 | ×1 | (C) |
| │─│─│─├─RTE Rate details | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─└─Segment Group 45 | ×5 | (C) |
| │─│───├─TAX Duty/tax/fee details | ×1 | (M) |
| │─│───└─MOA Monetary amount | ×1 | (C) |
| │─├─Segment Group 46 | ×10 | (C) |
| │─│─├─TDT Details of transport | ×1 | (M) |
| │─│─└─Segment Group 47 | ×10 | (C) |
| │─│───├─LOC Place/location identification | ×1 | (M) |
| │─│───└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 48 | ×5 | (C) |
| │─│─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─│─└─LOC Place/location identification | ×2 | (C) |
| │─├─Segment Group 49 | ×10 | (C) |
| │─│─├─EQD Equipment details | ×1 | (M) |
| │─│─├─HAN Handling instructions | ×5 | (C) |
| │─│─├─MEA Measurements | ×5 | (C) |
| │─│─└─FTX Free text | ×5 | (C) |
| │─├─Segment Group 50 | ×100 | (C) |
| │─│─├─SCC Scheduling conditions | ×1 | (M) |
| │─│─├─FTX Free text | ×5 | (C) |
| │─│─├─RFF Reference | ×5 | (C) |
| │─│─└─Segment Group 51 | ×10 | (C) |
| │─│───├─QTY Quantity | ×1 | (M) |
| │─│───└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 52 | ×100 | (C) |
| │─│─├─RCS Requirements and conditions | ×1 | (M) |
| │─│─├─RFF Reference | ×5 | (C) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─└─FTX Free text | ×5 | (C) |
| │─└─Segment Group 53 | ×10 | (C) |
| │───├─STG Stages | ×1 | (M) |
| │───└─Segment Group 54 | ×3 | (C) |
| │─────├─QTY Quantity | ×1 | (M) |
| │─────└─MOA Monetary amount | ×1 | (C) |
| ├─UNS Section control | ×1 | (M) |
| ├─MOA Monetary amount | ×12 | (C) |
| ├─CNT Control total | ×10 | (C) |
| ├─Segment Group 55 | ×10 | (C) |
| │─├─ALC Allowance or charge | ×1 | (M) |
| │─├─ALI Additional information | ×1 | (C) |
| │─└─MOA Monetary amount | ×2 | (M) |
| └─UNT Message trailer | ×1 | (M) |
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