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UN/EDIFACT UNITED NATIONS STANDARD MESSAGE (UNSM)

Request for a documentary collection message

Version:	D
Release:	02B
Contr. Agency:	UN
Revision:	2
Date:	2003-02-13
SOURCE:	D6 Finance (SWG)

CONTENTS Request for a documentary collection message

INTRODUCTION
SCOPE
REFERENCES
TERMS AND DEFINITIONS
1. Standard terms and definitions
MESSAGE DEFINITION

For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction

This message also occurs in the following versions of this standard:
D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B

0. INTRODUCTION

This specification provides the definition of the Request for a documentary collection message (COLREQ) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.

1. SCOPE

1.1. Functional definition

The message is sent by the Principal to the Remitting Bank and is used to request the Remitting Bank to initiate a Documentary Collection order, or to inform the Remitting Bank that the Principal has initiated a direct documentary collection order.

1.2. Field of application

The Request for a documentary collection message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.

1.3. Principles

Unless otherwise specified, the documentary collection is issued subject to the Uniform Customs and Practices for Documentary Credits, International Chamber of Commerce, Paris, France, which are in effect on the date of issue.

2. REFERENCES

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.

3. TERMS AND DEFINITIONS

3.1. Standard terms and definitions

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.

4. MESSAGE DEFINITION

4.1. Segment clarification

This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.

The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:

Where a choice of code or text is given only the code element should be used whenever possible. - Data that is not necessary to meet the functional requirements of the message should not be included. - Free text information within the message should be avoided as this inhibits automatic processing.

0010 UNH, Message header

A service segment starting and uniquely identifying a message. The message type code for the Request for a documentary collection message is COLREQ.

Note: Request for a documentary collection messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element	0065	COLREQ
	0052	D
	0054	02B
	0051	UN

0020 BGM, Beginning of message

A segment by means of which the sender must uniquely identify the COLREQ message using its type and number and when necessary its function.

0030 DTM, Date/time/period

A segment specifying the date and/or time the message is created.

0040 FCA, Financial charges allocation

A segment specifying the allocation of charges.

0050 DOC, Document/message details

A segment specifying the documents attached to the documentary collection. It may also specify, where necessary, the number of copies and/or originals of document.

0060 INP, Parties and instruction

A segment specifying special collection instructions (e.g. protest or non protest instructions) in coded form.

0070 FTX, Free text

A segment with free text information used for the description of goods or services and when additional information is needed but cannot be accommodated within other segments.

0080 Segment Group 1: FII-RFF-CTA-COM

A group of segments identifying the financial institutions and account numbers involved in the documentary collection, their functions and notification references.

0090 FII, Financial institution information

A segment identifying the financial institution(s) associated with the documentary collection, in coded or uncoded form, their functions and account numbers involved.

0100 RFF, Reference

A segment specifying reference numbers of parties specified in the leading FII segment.

0110 CTA, Contact information

A segment identifying a person or a department for the party specified in the leading FII segment to whom communication should be directed.

0120 COM, Communication contact

A segment identifying communication type(s) and number(s) of person(s) or department(s) specified in the associated CTA segment.

0130 Segment Group 2: NAD-RFF-CTA-COM

A group of segments identifying the name and address of each non-financial party involved in the transaction, their functions and notification references.

0140 NAD, Name and address

A segment identifying names and addresses of the parties associated with the documentary collection, in coded or uncoded form, and their functions.

0150 RFF, Reference

A segment specifying reference numbers of parties specified in the leading NAD segment.

0160 CTA, Contact information

A segment identifying a person or a department for the party specified in the leading NAD segment to whom communication should be directed.

0170 COM, Communication contact

A segment identifying communication type(s) and number(s) of person(s) or department(s) specified in the associated CTA segment.

0180 Segment Group 3: PYT-DTM-FTX

A group of segments specifying how the maturity date for payment and/or acceptance of the collection order is to be determined and, if applicable, a specific maturity date.

0190 + PYT, Payment terms

A segment specifying how the maturity date for payment and/or acceptance of the collection order is to be determined in coded form.

0200 DTM, Date/time/period

A segment specifying, when necessary, a specific maturity date.

0210 FTX, Free text

A segment specifying how the maturity date for payment and/or acceptance of the collection order is to be determined in free text form.

0220 Segment Group 4: MOA-FTX

A group of segments specifying the amount and currency of the documentary collection and, if applicable, any additional amounts covered under the documentary collection. It may also specify details, if applicable, about additional amount(s) to be collected and/or deducted (e.g. interest).

0230 MOA, Monetary amount

A segment specifying the amount and currency of the documentary collection and, if applicable, any additional amounts to be collected an/or deducted under the documentary collection. Specification of the documentary collection amount is mandatory for the COLREQ message.

0240 FTX, Free text

A segment specifying details, if applicable, about additional amount(s) to be collected and/or deducted (e.g. interest).

0250 Segment Group 5: TDT-DTM-LOC

A group of segments specifying the mode of transport, date of shipment and from where and to where the shipment has been made.

0260 TDT, Transport information

A segment specifying the mode of transport for the goods item(s).

0270 DTM, Date/time/period

A segment specifying the date of shipment.

0280 LOC, Place/location identification

A segment specifying from where and to where shipment has been made.

0290 Segment Group 6: GEI-MOA-LOC-NAD-RCS-FTX

A group of segments providing information for subsequent use by regulatory authorities requiring statistical and other types of data. It includes identification of the authority for which the information is intended followed by the information itself.

0300 + GEI, Processing information

A segment identifying what processing should be completed by regulatory authorities.

0310 MOA, Monetary amount

A segment giving the amount and the currency of each transaction to be reported.

0320 LOC, Place/location identification

A segment giving the different origins and/or destinations (places) of goods and/or investment and/or services.

0330 NAD, Name and address

A segment identifying the central and/or regulatory authority in coded or uncoded form.

0340 RCS, Requirements and conditions

A segment giving the nature (e.g. goods, transport services) and direction of each transaction to be recorded in coded form.

0350 FTX, Free text

A segment specifying the supplementary information for the central and/or regulatory authority in uncoded form.

0360 Segment Group 7: AUT-DTM

A group of segments specifying details of any authentication (validation) procedures applied to the COLREQ message.

0370 AUT, Authentication result

A segment specifying details of any authentication (validation) procedures applied to the COLREQ message.

0380 DTM, Date/time/period

A segment identifying the validation date and/or time.

0390 UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

4.2. Segment index (alphabetical sequence by tag)

	AUT	Authentication result
	BGM	Beginning of message
	COM	Communication contact
	CTA	Contact information
	DOC	Document/message details
	DTM	Date/time/period
	FCA	Financial charges allocation
	FII	Financial institution information
	FTX	Free text
	GEI	Processing information
	INP	Parties and instruction
	LOC	Place/location identification
	MOA	Monetary amount
	NAD	Name and address
	PYT	Payment terms
	RCS	Requirements and conditions
	RFF	Reference
	TDT	Transport information
	UNH	Message header
	UNT	Message trailer

4.3. Message structure

4.3.1. Segment table

├─UNH Message header	×1	(M)
├─BGM Beginning of message	×1	(M)
├─DTM Date/time/period	×1	(C)
├─FCA Financial charges allocation	×1	(M)
├─DOC Document/message details	×40	(M)
├─INP Parties and instruction	×20	(C)
├─FTX Free text	×15	(C)
├─Segment Group 1	×7	(M)
│─├─FII Financial institution information	×1	(M)
│─├─RFF Reference	×1	(C)
│─├─CTA Contact information	×1	(C)
│─└─COM Communication contact	×5	(C)
├─Segment Group 2	×9	(M)
│─├─NAD Name and address	×1	(M)
│─├─RFF Reference	×3	(C)
│─├─CTA Contact information	×1	(C)
│─└─COM Communication contact	×5	(C)
├─Segment Group 3	×1	(M)
│─├─PYT Payment terms	×1	(M)
│─├─DTM Date/time/period	×1	(C)
│─└─FTX Free text	×1	(C)
├─Segment Group 4	×5	(M)
│─├─MOA Monetary amount	×1	(M)
│─└─FTX Free text	×1	(C)
├─Segment Group 5	×1	(C)
│─├─TDT Transport information	×1	(M)
│─├─DTM Date/time/period	×1	(C)
│─└─LOC Place/location identification	×3	(C)
├─Segment Group 6	×10	(C)
│─├─GEI Processing information	×1	(M)
│─├─MOA Monetary amount	×1	(C)
│─├─LOC Place/location identification	×2	(C)
│─├─NAD Name and address	×1	(C)
│─├─RCS Requirements and conditions	×1	(C)
│─└─FTX Free text	×10	(C)
├─Segment Group 7	×1	(C)
│─├─AUT Authentication result	×1	(M)
│─└─DTM Date/time/period	×1	(C)
└─UNT Message trailer	×1	(M)

Change indicators
plus sign		An addition.
asterisk		Addition/substraction/change to a code entry for a particular data element.
hash or pound sign		Changes to names.
vertical bar		Changes to text for descriptions, notes and functions.
minus sign		A deletion.
letter X		Marked for deletion.

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