Social administration message
| Version: | D |
|---|---|
| Release: | 01B |
| Contr. Agency: | UN |
| Revision: | 1 |
| Date: | 2001-05-15 |
| SOURCE: | D12 Social Security, Employment and Education (SWG) |
|
For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction |
|
This message also occurs in the following versions of this standard: D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
0. INTRODUCTION
This specification provides the definition of the Social administration message (SOCADE) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
1. SCOPE
1.1. Functional definition
A message is sent by an employer to an organisation to report information regarding to person(s) who get wages or advantages, as goods granted by an employee, from an employer. It may relate about an event concerning one or more employee(s) or report on staff activities during a specific period of employment.
1.2. Field of application
The Social administration message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
1.3. Principles
This message may be used to transmit information:
- regarding individuals who receive wages or advantages from
an employer during a given period and who are entitled to a working contract.
- regarding the status of one or more person(s) who receive
wages or advantages from an employer.
- regarding a particular event concerning one or more
employee(s).
The employer, responsible for declaration may request a third
party to declare for its own.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1. Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.
4. MESSAGE DEFINITION
4.1. Segment clarification
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.
4.1.1. Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message. The message type code for the Social administration message is SOCADE.
Note: Social administration messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | SOCADE |
| 0052 | D | |
| 0054 | 01B | |
| 0051 | UN |
0020 BGM, Beginning of message
A segment by which the sender uniquely identifies the declaration by means of its type and number and when necessary its function.
0030 DTM, Date/time/period
A segment specifying dates and, and when relevant, time for the whole message. If the function of the message is to modify or to delete a previous message, the date and time of modification or deletion must be specified.
0040 RFF, Reference
A segment providing an additional reference relating to this message and if necessary, the reference of a previous message that has been modified or deleted.
0050 Segment Group 1: PNA-RFF-CTA-COM-SG2
A group of segments identifying parties involved in the transmission.
0060 PNA, Party identification
A segment identifying names of parties and their functions regarding the exchange of the message.
0070 RFF, Reference
A segment identifying references of the message for the relating party identified in the previous PNA segment.
0080 CTA, Contact information
A segment identifying the person or the department to whom the communication should be directed.
0090 COM, Communication contact
A segment identifying a communication type and number for the contact specified in the previous CTA segment, if CTA is not present the contact is the party specified in the previous PNA segment.
0100 Segment Group 2: ADR-FTX
A group of segments identifying parties identified in the previous PNA segment.
0110 ADR, Address
A segment identifying the address of the relating party.
0120 FTX, Free text
A segment providing additional text information to the previous ADR segment.
4.1.2. Detail section
Information to be provided in the Detail section:
0130 UNS, Section control
A mandatory service segment placed before the first user segment in the detail section to avoid segment collision.
0140 Segment Group 3: PNA-FTX-PDI-REL-DTM-NAT-LOC-FII-ATT-EMP-MOA-
QTY-CTA-COM-SG4-SG5-SG6 A group of segments giving all required information relating to a company or a person and, if relevant, for all of its local units, responsible for declared information.
0150 PNA, Party identification
A segment giving the identity of an employer responsible for the production of the message or the person who receives wages or an advantage from the employer.
0160 FTX, Free text
A segment providing any additional information with regard to the name of the employer or the person who receives wages or an advantage from the employer (e.g. if the length of a name exceeds the available number of characters within the PNA).
0170 PDI, Person demographic information
A segment indicating the marital status of a person.
0180 REL, Relationship
A segment indicating a hierarchical relationship inside a company (e.g. headquarter, local units) or a relation between two declared persons.
0190 DTM, Date/time/period
A segment providing any relating dates regarding the person or the employer (e.g. date of birth for the described person).
0200 NAT, Nationality
A segment giving the nationality of an employer responsible for the production of the message or the concerned person.
0210 LOC, Place/location identification
A segment providing place of birth of the person described.
0220 FII, Financial institution information
A segment indicating the bank account of an employee.
0230 ATT, Attribute
A segment specifying any personal attributes regarding the person described.
0240 EMP, Employment details
A segment indicating the main activity of the employer or the person who receives wages or an advantage from an employer.
0250 MOA, Monetary amount
A segment giving the total of amounts concerning a wage earner charges paid by the employer (e.g. salaries, fees, etc). It also indicates the reference level salary that is used for contribution of a natural person, and any amounts registered for a particular person who receives wages or an advantage from the employer.
0260 QTY, Quantity
A segment giving any total for each type of amounts or quantities regarding each wage earner (e.g. number of full time workers, number of working days, etc) and totals for each type of amount or quantities regarding an employer.
0270 CTA, Contact information
A segment identifying the person or department responsible of the declaration or concerned by the declaration may be contacted.
0280 COM, Communication contact
A segment identifying communication type and number for the person or the department identified in the previous CTA segment.
0290 Segment Group 4: RFF-DTM
A group of segments specifying additional references related to the employer or the person and associated dates.
0300 RFF, Reference
A segment specifying additional references related to the employer or the described person.
0310 DTM, Date/time/period
A segment indicating dates and time, if necessary, relating to the reference.
0320 Segment Group 5: ADR-FTX
A group of segments giving information about pertinent addresses of employer and concerned persons.
0330 ADR, Address
A segment indicating an address relating to the employer or the person concerned by the declaration.
0340 FTX, Free text
A segment specifying additional information regarding the address of the employer or the concerned person.
0350 Segment Group 6: PRC-FTX-ATT-DTM-EMP-ADR-DOC-IND-STS-LOC-
SG7-SG8-SG9-SG10 A group of segments describing a contract or a procedure regarding wage earners in which the employer is involved. It may also detail any contract or procedure available for a particular person concerned by the Social administrative
0360 PRC, Process identification
A segment identifying a contract or a procedure that involves the employer or a particular person who receives wages or an advantage from an employer.
0370 FTX, Free text
A segment providing textual information relating to the contract or the procedure concerning the person or the employer.
0380 ATT, Attribute
A segment providing any attribute relating to the contract or the procedure described in the previous PRC segment.
0390 DTM, Date/time/period
A segment indicating dates, and relevant times, regarding the contract and the procedure identified in the previous PRC segment.
0400 EMP, Employment details
A segment indicating the employment or employer details as described in the contract or the procedure.
0410 ADR, Address
A segment identifying address applying to the contract or the procedure.
0420 DOC, Document/message details
A segment indicating requested documents to be provided to apply the contract or the procedure.
0430 IND, Index details
A segment indicating index of an employee regarding a particular procedure.
0440 STS, Status
A segment indicating the status of an advantage received by an employee.
0450 LOC, Place/location identification
A segment giving a location regarding the procedure identified in the previous PRC segment (e.g. location of an accident).
0460 Segment Group 7: QTY-DTM
A group of segments indicating quantities and dates regarding an employee, for example: the number of working days during a given period.
0470 QTY, Quantity
A segment specifying quantities and dates regarding the contract or the procedure.
0480 DTM, Date/time/period
A segment specifying date and time relating to quantities.
0490 Segment Group 8: RFF-DTM-GIS
A group of segments identifying reference(s) relating to the contract or the procedure and the corresponding period of validity.
0500 RFF, Reference
A segment identifying any reference(s) relating to the contract or the procedure and the corresponding period of validity.
0510 DTM, Date/time/period
A segment indicating the period of validity of the referenced contract or procedure.
0520 X GIS, General indicator
A segment specifying indicators relating to a specific reference.
0530 Segment Group 9: MOA-RFF-DTM
A group of segments specifying for a given contract or procedure amounts and related references and dates.
0540 MOA, Monetary amount
A segment specifying an amount and amount type basis relating to the contract or the procedure.
0550 RFF, Reference
A segment indicating references relating to an amount.
0560 DTM, Date/time/period
A segment indication relating dates or periods of payment (e.g. last month of payment, date of payment, etc) relating to the previous MOA segment.
0570 Segment Group 10: PCD-SG11
A group of segments specifying any related percentages or related amounts regarding the contract or the procedure.
0580 PCD, Percentage details
A segment specifying a percentage that applies to the contract or the procedure.
0590 Segment Group 11: MOA-DTM
A group of segments identifying an amount and relating periods for which a percentage applies.
0600 MOA, Monetary amount
A segment indicating amounts for which the percentage is available.
0610 DTM, Date/time/period
A segment indicating periods relating to the previous amounts.
0620 Segment Group 12: AUT-DTM
A group of segments specifying the details of authentication.
0630 AUT, Authentication result
A segment specifying the details of authentication.
0640 DTM, Date/time/period
A segment identifying the date and when necessary, the time of authentication.
0650 UNT, Message trailer
A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.
4.2. Segment index (alphabetical sequence by tag)
| ADR | Address | |
| ATT | Attribute | |
| AUT | Authentication result | |
| BGM | Beginning of message | |
| COM | Communication contact | |
| CTA | Contact information | |
| DOC | Document/message details | |
| DTM | Date/time/period | |
| EMP | Employment details | |
| FII | Financial institution information | |
| FTX | Free text | |
 |
GIS | General indicator |
| IND | Index details | |
| LOC | Place/location identification | |
| MOA | Monetary amount | |
| NAT | Nationality | |
| PCD | Percentage details | |
| PDI | Person demographic information | |
| PNA | Party identification | |
| PRC | Process identification | |
| QTY | Quantity | |
| REL | Relationship | |
| RFF | Reference | |
| STS | Status | |
| UNH | Message header | |
| UNS | Section control | |
| UNT | Message trailer |
4.3. Message structure
4.3.1. Segment table
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×5 | (M) |
| ├─RFF Reference | ×2 | (C) |
| ├─Segment Group 1 | ×9 | (M) |
| │─├─PNA Party identification | ×1 | (M) |
| │─├─RFF Reference | ×9 | (C) |
| │─├─CTA Contact information | ×1 | (C) |
| │─├─COM Communication contact | ×5 | (C) |
| │─└─Segment Group 2 | ×5 | (C) |
| │───├─ADR Address | ×1 | (M) |
| │───└─FTX Free text | ×9 | (M) |
| ├─UNS Section control | ×1 | (M) |
| ├─Segment Group 3 | ×99999 | (M) |
| │─├─PNA Party identification | ×1 | (M) |
| │─├─FTX Free text | ×9 | (C) |
| │─├─PDI Person demographic information | ×1 | (C) |
| │─├─REL Relationship | ×1 | (C) |
| │─├─DTM Date/time/period | ×9 | (C) |
| │─├─NAT Nationality | ×1 | (C) |
| │─├─LOC Place/location identification | ×1 | (C) |
| │─├─FII Financial institution information | ×1 | (C) |
| │─├─ATT Attribute | ×9 | (C) |
| │─├─EMP Employment details | ×1 | (C) |
| │─├─MOA Monetary amount | ×99 | (C) |
| │─├─QTY Quantity | ×99 | (C) |
| │─├─CTA Contact information | ×1 | (C) |
| │─├─COM Communication contact | ×5 | (C) |
| │─├─Segment Group 4 | ×99 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×1 | (C) |
| │─├─Segment Group 5 | ×9 | (C) |
| │─│─├─ADR Address | ×1 | (M) |
| │─│─└─FTX Free text | ×1 | (C) |
| │─└─Segment Group 6 | ×99 | (C) |
| │───├─PRC Process identification | ×1 | (M) |
| │───├─FTX Free text | ×99 | (C) |
| │───├─ATT Attribute | ×9 | (C) |
| │───├─DTM Date/time/period | ×99 | (C) |
| │───├─EMP Employment details | ×9 | (C) |
| │───├─ADR Address | ×9 | (C) |
| │───├─DOC Document/message details | ×9 | (C) |
| │───├─IND Index details | ×9 | (C) |
| │───├─STS Status | ×9 | (C) |
| │───├─LOC Place/location identification | ×9 | (C) |
| │───├─Segment Group 7 | ×99 | (C) |
| │───│─├─QTY Quantity | ×1 | (M) |
| │───│─└─DTM Date/time/period | ×1 | (C) |
| │───├─Segment Group 8 | ×99 | (C) |
| │───│─├─RFF Reference | ×1 | (M) |
| │───│─├─DTM Date/time/period | ×1 | (C) |
| │───│─└─GIS General indicator | ×9 | (C) |
| │───├─Segment Group 9 | ×99 | (C) |
| │───│─├─MOA Monetary amount | ×1 | (M) |
| │───│─├─RFF Reference | ×9 | (C) |
| │───│─└─DTM Date/time/period | ×9 | (C) |
| │───└─Segment Group 10 | ×9 | (C) |
| │─────├─PCD Percentage details | ×1 | (M) |
| │─────└─Segment Group 11 | ×9 | (C) |
| │───────├─MOA Monetary amount | ×1 | (M) |
| │───────└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 12 | ×1 | (C) |
| │─├─AUT Authentication result | ×1 | (M) |
| │─└─DTM Date/time/period | ×1 | (C) |
| └─UNT Message trailer | ×1 | (M) |
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